Senior Administrative Assistant

KTA-Tator, Inc.; Pittsburgh (Allegheny County); Hybrid; USD 50,000 - 70,000; Full time

Job summary

KTA-Tator, Inc. is seeking a Full-time Senior Administrative Assistant at their Corporate Office in Findlay Township, Pittsburgh. This hybrid role emphasizes organization and supporting a collaborative team.

The successful candidate will have at least 5 years of administrative and/or office management experience, strong proficiency in Microsoft Office, and superior communication skills. Responsibilities include supporting the VP, managing project logistics, and preparing detailed reports.

Qualifications

• At least 5 years of administrative and/or office management experience in a professional office environment.
• Strong proofreading, editing, and document formatting skills.
• High proficiency with Microsoft Office products (Word, Excel, Outlook, Teams, SharePoint, PowerPoint).

Responsibilities

• Support the department VP in day-to-day business unit management.
• Review and format reports, proposals, and client deliverables with exceptional attention to detail.
• Coordinate project and travel logistics.

Skills

Administrative experience

Proficient in Microsoft Office

Organizational skills

Written and verbal communication

Problem-solving ability

Job description

Full‑time Senior Administrative Assistant in our Corporate Office at Findlay Township, Pittsburgh (near Pittsburgh International Airport). Hybrid work from home is an option once settled into job duties. This role is ideal for someone who enjoys keeping work organized while supporting a collaborative, fast‑paced team. In this role, you will help drive the group’s success by:

• Supporting the department VP in day‑to‑day business unit management through maintaining accurate records, databases, and project documentation and tracking business activity and project data to support operational reporting and decision‑making.
• Reviewing and formatting reports, proposals, and client deliverables with exceptional attention to detail.
• Coordinating project and travel logistics to keep projects and teams running smoothly.
• Providing professional administrative support through effective scheduling, communication, and client service.
• Collaborating with a dynamic team to manage priorities, solve problems, and meet critical deadlines.

Qualifications

• At least 5 years of administrative and/or office management experience in a professional office environment.
• Strong proofreading, editing, and document formatting skills.
• High proficiency with Microsoft Office products (Word, Excel, Outlook, Teams, SharePoint, PowerPoint).
• Strong organizational skills with the ability to juggle multiple priorities and deadlines in a fast‑paced work environment.
• Excellent written and verbal communication skills with a client‑service mindset.
• Ability to work both independently and in a collaborative, team‑oriented environment.
• Flexibility, adaptability, patience, and problem‑solving ability in a deadline‑driven environment.

Physical requirements include close vision, ability to adjust focus, hearing, and speaking.

KTA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit, without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

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