Office Administrator

Techstra Solutions LLC; Pittsburgh (Allegheny County); On-site; USD 40,000 - 55,000; Full time

Job summary

Techstra Solutions LLC is seeking an Operations-focused Office Administrator for its Pittsburgh office, specifically in Squirrel Hill. This role involves overseeing daily office operations, coordinating scheduling, and providing administrative support to executives.

The ideal candidate is highly organized with 3+ years of experience in a professional office, proficient in Microsoft Office tools, and able to work in a fast-paced environment. Attention to detail and strong communication skills are essential.

Qualifications

• 3+ years’ experience in a professional office environment.
• Experience assisting busy executives with day-to-day activities.
• Proven ability to work in a fast-paced environment.

Responsibilities

• Oversee daily office operations and administrative tasks.
• Coordinate scheduling for internal and external stakeholders.
• Assist HR and recruiting teams in arranging candidate interviews.

Skills

Organizational skills

Communication skills

Time management

Microsoft Office proficiency

Problem-solving skills

Tools

Microsoft Excel

Microsoft PowerPoint

SharePoint

Job description

Techstra Solutions, aTechnology Consulting & Resourcing firm, is looking for an Operations focused Office Administrator to join our team in our Pittsburgh’s east end office (Squirrel Hill area). This person will work to support the daily operations of the office.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. They will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people.

The individual will support staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining proactive, resourceful and efficient. A high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are all equally important. Analysis and problem solving are integral parts of this position.

Responsibilities

• Oversee the daily office operations and ensure smooth functioning of all administrative tasks:
  • Onboarding
  • Resource time and billing
  • Office administration
• Coordinate scheduling - Set up meetings based on availability for both internal and external stakeholders
• HR & Recruiting - assist HR and recruiting teams in arranging candidate interviews, client coordination, resumes, recruiting and onboarding activities
• Create or revise documents, reports and databases - author, review, revise and distribute various documentation which includes consulting profiles, policies, contractual artifacts and various reports/databases
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible
• Project/Task Management - Prioritize and manage multiple projects/tasks simultaneously, and follow through on issues in a timely manner
• Facilitate executive-level operations - Arrange travel schedule and reservations for executive management
• Compliance and risk management – Ensure that the organization complies with all relevant laws and regulations by implementing policies and procedures to mitigate risks and compliance concerns.
• Be responsible for administrative and personal support to two company principals including:
  • Correspondence
  • Scheduling meetings
  • Personal errands

MUST HAVE

• 3+ years’ experience in a professional office environment
• Strong organizational, communication, and time-management skills
• Experience assisting busy executives with day-to-day activities
• Strong proficiency in Microsoft Office, SharePoint (especially MS Excel and PowerPoint)
• Experience successfully creating and/or modifying processes
• Proven ability to work in a fast-paced environment
• Resourcefulness, creativity, and problem-solving skill set

Location: Must reside close to Pittsburgh East neighborhoods (Expected to be in Squirrel Hill office daily).

Equal Employment Opportunity Statement

Techstra Solutions is an equal opportunity employer. The Company makes its decisions on merit, and its policy of equal opportunity prohibits discrimination in all phases of the employment process, including, but not limited to, recruitment, hiring, promotion, selection, transfer, demotion, layoff, termination, compensation, benefits, and other terms and conditions of employment. The policy of equal opportunity applies without regard to race, color, creed, religion, gender, sexual orientation, gender identification, pregnancy, marital status, national origin, ancestry, age, disability that can reasonably be accommodated without undue hardship, military status, veteran status, genetic predisposition or carrier status, alienage or citizenship, domestic partnership status, arrest or conviction record, status as a victim of domestic violence, or any other protected categories under federal, state, or local law. The Company also prohibits discrimination or harassment based upon the perception that a person has, or is associated with a person who has, any of these characteristics.