Senior Administrative Assistant

KTA-Tator, Inc; Pittsburgh (Allegheny County); Hybrid; USD 50,000 - 65,000; Full time

Job summary

KTA-Tator, Inc in Pittsburgh is looking for a full-time Senior Administrative Assistant to join their Corporate Office. This hybrid role offers the chance to work from home after settling into job duties and is ideal for those who excel in organizational support within a fast-paced team.

You will assist the department VP, manage project logistics, and provide professional administrative support while contributing to a collaborative environment. Ideal candidates should have at least 5 years of experience and strong skills in Microsoft Office.

Qualifications

• At least 5 years of administrative experience in a professional office environment.
• Strong proofreading, editing, and document formatting skills.
• High proficiency with Microsoft Office products.

Responsibilities

• Support the department VP in managing business unit.
• Review and format reports, proposals, and client deliverables.
• Coordinate project and travel logistics.

Skills

Administrative and/or office management experience

Proofreading and editing skills

Microsoft Office proficiency

Organizational skills

Client-service mindset

Adaptability and problem-solving skills

Job description

Full‑time Senior Administrative Assistant in our Corporate Office at Findlay Township, Pittsburgh (near Pittsburgh International Airport). Hybrid work from home is an option once settled into job duties. This role is ideal for someone who enjoys keeping work organized while supporting a collaborative, fast‑paced team. In this role, you will help drive the group’s success by:

• Supporting the department VP in day‑to‑day business unit management through maintaining accurate records, databases, and project documentation and tracking business activity and project data to support operational reporting and decision‑making.
• Reviewing and formatting reports, proposals, and client deliverables with exceptional attention to detail.
• Coordinating project and travel logistics to keep projects and teams running smoothly.
• Providing professional administrative support through effective scheduling, communication, and client service.
• Collaborating with a dynamic team to manage priorities, solve problems, and meet critical deadlines.

Qualifications

• At least 5 years of administrative and/or office management experience in a professional office environment.
• Strong proofreading, editing, and document formatting skills.
• High proficiency with Microsoft Office products (Word, Excel, Outlook, Teams, SharePoint, PowerPoint).
• Strong organizational skills with the ability to juggle multiple priorities and deadlines in a fast‑paced work environment.
• Excellent written and verbal communication skills with a client‑service mindset.
• Ability to work both independently and in a collaborative, team‑oriented environment.
• Flexibility, adaptability, patience, and problem‑solving ability in a deadline‑driven environment.

Physical requirements include close vision, ability to adjust focus, hearing, and speaking.

KTA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit, without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

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