Senior Administrative Assistant

BOK Financial; Overland Park (KS); On-site; USD 42,000 - 56,000; Full time

Job summary

BOK Financial in Overland Park, KS is seeking a Sr. Administrative Assistant to provide comprehensive support to the Senior Leadership Team. The role requires independent work, coordinating projects, maintaining calendars, and handling complex administrative tasks with discretion.

Responsibilities include preparing reports, managing schedules, coordinating meetings, and supporting special projects while ensuring accuracy and adherence to bank policies and procedures.

Qualifications

• Associate’s Degree plus 2–4 years of experience, or 6–7 years of equivalent office experience.
• Strong file maintenance, English grammar, and professional correspondence skills.
• Advanced Microsoft Office suite and basic accounting knowledge for expenses and audits.

Responsibilities

• Develop, design and maintain information in spreadsheets and database programs; distributing to key stakeholders and directed.
• Act as a liaison for department, updating schedules and calendars for division manager and other professionals.
• Schedule meetings and conferences making necessary arrangements for meeting rooms, equipment need and catering.
• Assist in research and development of special projects.
• Answer, screen and resolve calls from clients and visitors.

Skills

File maintenance

MS Office

English grammar

Budget & accounting basics

Education

Associate’s Degree or 6–7 years equivalent office experience

Tools

Microsoft Office Suite

Spreadsheet software

Database programs

Job description

Sr. Administrative Assistant

Job Description: The Sr. Administrative Assistant provides full range of administrative support to members of the Senior Leadership Team. Assigned tasks are generally complex and diverse in nature requiring broad and comprehensive experience, skill, and knowledge of Bank's policies and practices. Operates independently and identifies administrative projects; performs considerable coordination and follow-through; sets priorities and procedures for accomplishing work assignment.

How You’ll Spend Your Time

• You will develop, design and maintain information in spreadsheets and database programs; distributing to key stakeholders and directed.
• You will act as a liaison for department, updating schedules and calendars for division manager and other professionals.
• You will schedule meetings and conferences making necessary arrangements for meeting rooms, equipment need and catering.
• You will assist in research and development of special projects.
• You will answer, screen and resolve calls from clients and visitors.

Education & Experience Requirements

This level of knowledge is normally acquired through completion of an Associate’s Degree and 2–4 years of experience or 6–7 years’ equivalent office experience.

• Proficient knowledge of file maintenance, English grammar, appropriate standards regarding letters, memorandum, composition, and proper telephone etiquette.
• Advanced PC and Microsoft Office suite software application skills.
• General understanding of basic accounting principles in order to monitor budget expenditures and maintain accurate expense records for accounts payable and internal audits.
• Excellent understanding of department operating practices and procedures.
• Flexibility to handle multiple tasks simultaneously in a competent and professional manner.

Working Conditions & Physical Requirements

Office - 20 lbs.

The companies in BOK Financial Corporation Group are equal opportunity employers. We are committed to providing equal employment opportunities for training, compensation, transfer, promotion and other aspects of employment for all qualified applicants and employees without regard to sex, race, color, religion, national origin, age, disability, pregnancy status, sexual orientation, genetic information or veteran status.