Senior Administrative Assistant

Madison Square Garden Sports Corp.; New York, Northern (NY, KY); Hybrid; USD 75,000 - 100,000; Full time

Job summary

Madison Square Garden Sports Corp. in New York is seeking a Senior Administrative Assistant to support the SVP Sports Strategy & Administration, SVP Event Presentation and Executive Producer, and the SVP Sports Communications.

The role is fast-paced and requires a self-starter attitude. Responsibilities include coordinating meetings, arranging travel itineraries, processing expenses and invoices, and ensuring seamless operations while handling confidential information with discretion.

Qualifications

• Minimum of 60 college credits (approx. 2 years) preferred.
• Minimum of 5 years of hands-on experience supporting senior leadership in a complex organization.
• Ability to quickly learn organizational structure and team objectives in a large matrix environment.
• Highly flexible, stress-tolerant, and able to work independently or in a team.
• Demonstrated confidentiality and professional judgment in handling sensitive information.
• Proficient in Microsoft Outlook, Excel, Word, and PowerPoint.

Responsibilities

• Collaborate with other Senior Administrative Assistants to ensure team members have necessary information.
• Coordinate and schedule meetings in a fast-moving environment.
• Review emails, calls, and other communications and determine follow-up actions.
• Prepare travel itineraries and organize all arrangements for trips.
• Organize, reconcile, and submit executive and departmental expense reports monthly.
• Handle department invoice processing and payments.
• Coordinate logistics for events and projects and prepare materials as needed.
• Prioritize meetings, deadlines, and presentations to ensure smooth operations.
• Protect confidential information with discretion and maintain high levels of professionalism.
• Provide regular communication and foster teamwork within the high-touch team.
• Support other executives as needed beyond regular coverage.
• Order and stock office supplies for executive staff.
• Perform general duties to support MSGS Business Ops.

Skills

Communication skills

Organizational skills

Time management

Microsoft Outlook

Excel

Word

PowerPoint

Education

60 college credits

Tools

Microsoft Office Suite

Job description

Madison Square Garden Sports Corp. (MSG Sports) is a leading professional sports company, with a collection of assets that includes the New York Knicks (NBA) and the New York Rangers (NHL), as well as two development league teams – the Westchester Knicks (NBAGL) and the Hartford Wolf Pack (AHL). MSG Sports also operates a professional sports team performance center – the MSG Training Center in Greenburgh, NY. More information is available at www.msgsports.com.

Who are we hiring?

The Senior Administrative Assistant will support the SVP Sports Strategy & Administration, SVP Event Presentation and Executive Producer, and the SVP Sports Communications. The Senior Administrative Assistant will perform clerical, administrative, and secretarial support in a fast-paced environment and is expected to be a self-starter.

What will you do?

• Work collaboratively with the other Senior Administrative Assistants to ensure all team members have the necessary information when called upon.
• Coordinate and arrange meetings and schedules in a fast-moving environment.
• Carry out regular and continual review of emails, phone calls, and other forms of correspondence and then identify the appropriate follow up action.
• Prepare comprehensive travel itineraries and contact lists specific to each trip and orchestrate all necessary arrangements.
• Organize, reconcile and submit executive and departmental expense reports on a monthly basis.
• Handle all departmental invoice processing and payments.
• Coordinate logistics for special business events and projects; help locate and obtain information & resources; anticipate and prepare materials as needed.
• Prioritize functions and appointments, ensuring that meetings, deadlines presentations and other duties of the business are carried out seamlessly.
• Manage sensitive, highly confidential, and proprietary information with discretion and the utmost level of confidentiality.
• Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation.
• You may be requested to support other Executives of the organization in addition to your regular administrative coverage and responsibilities.
• Order and stock appropriate office supplies and equipment for executive staff.
• Perform other general duties as assigned to support the MSGS Business Ops division.
• Provide exceptional experiences for our guests, partners, and team members, including by adhering to our appearance and presentation guidelines while on-site.

What do you need to succeed?

• Candidates who have completed a minimum of 60 credit hours of college-level coursework (representing 2 years), or have shown similar self-development through certifications, trade school coursework, etc. are preferred.
• Candidates must have a minimum of 5 years hands on experience in support of senior leadership within a complex organization.
• This person must have the ability to quickly learn the organizational structure and the objectives of the team as well as deal with complex and ambiguous matters within a large matrixed organization.
• The ideal candidate must be highly flexible, stress tolerant and motivated, with an ability to work independently as well as in a team setting.
• Able to always maintain confidentiality and professionalism while using sound business judgment.
• Highly proficient in Microsoft Outlook, Excel, Word and PowerPoint.
• Ability to demonstrate success in managing multiple tasks while under tight deadlines and financial constraints.
• Must possess excellent verbal and written communication, organizational, and time management skills.

Special Requirements

• Ability to work a flexible schedule inclusive of days, nights, weekends and holidays

Pay Range

$75,000 — $100,000 USD

At MSG, we recognize the importance of upskilling employees’ talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.

We value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. MSG complies with all applicable federal, state, and local laws governing nondiscrimination, including considering requests for reasonable accommodations as required.

EEO

We value diversity and welcome employees of all backgrounds. Our Company is an Equal Opportunity Employer and provides equal employment opportunities without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, veteran status, or any other characteristic protected by law. We also strictly prohibit discrimination and harassment on these bases.

At this time, Federal law requires that we maintain a record a record of each employee's sex and race or ethnicity, and that we invite employees to voluntarily self-identify. The company is limited to the categories listed below, and the definitions for each category have been established by the federal government.

Submission of this information voluntary and refusal to provide it will note subject you to any adverse treatment. The information will be kept confidential and only be used in accordance with the provisions of applicable federal laws, including those which require the information to be summarized and reported to the Federal Government for civil rights enforcement purposes.

If you choose not to self-identify your race/ethnicity or gender at this time, the Federal Government requires that we determine the information by visual survey and/or other available information.