Senior Administrative Assistant

Sphere Entertainment Co.; Burbank (CA); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Light travel

Job summary

Sphere Entertainment Co. is seeking a Senior Administrative Assistant to provide comprehensive administrative support to senior leadership and teams.

The role demands independence, strategic thinking, and a proactive approach to calendar management, travel planning, and confidential information handling. You will collaborate with multiple departments, manage high-priority schedules, and ensure seamless coverage across the organization, including events and executive communications.

Qualifications

• Minimum of 5+ years experience supporting Senior executives in a matrixed organization.
• Must be well-organized, detail-oriented, and able to multi-task as a strategic thinker.
• Experience managing highly changeable calendars with tact and judgment.
• Demonstrated ability to learn organizational structure and execute team objectives.
• Able to maintain confidentiality and professionalism at all times.

Responsibilities

• Coordinate Executives’ meetings and schedules in a shifting calendar.
• Collaborate with other Administrative Assistants to share information.
• Serve as liaison across internal departments for smooth communication.
• Track actions and follow-ups to ensure timely completion.
• Prepare travel and expense reports using Concur or similar.
• Support team with printing, data entry, and office supply orders.
• Organize and maintain executive documents with proper version control.
• Provide regular communication and foster teamwork across the group.
• Coordinate meeting logistics including materials and A/V setup.
• Review emails/phone calls and determine follow-up actions.
• Prepare travel itineraries and arrange necessary contacts.
• Handle highly confidential information with discretion.
• Support events and off-sites in partnership with MSG teams.
• Archive documents and improve internal processes.
• Take on ad-hoc projects to support company initiatives.

Skills

Executive support

Calendar management

Communication

Confidentiality

Problem solving

Tools

Concur

Microsoft Office

Google Workspace

Slack

Zoom

MS Teams

Job description

Sphere Entertainment Co. is a leader in immersive experiences, technology and media. The Company includes Sphere, an experiential medium powered by advanced technologies. The first Sphere opened in Las Vegas, with a second venue planned for Abu Dhabi. In addition, the Company includes MSG Networks, which operates two regional sports and entertainment networks, MSG Network and MSG Sportsnet, as well as a direct-to-consumer and authenticated streaming product, MSG+, delivering a wide range of live sports content and other programming. More information is available at www.sphereentertainmentco.com .

Who are we hiring?

Sphere Entertainment seeks a Senior Administrative Assistant to provide comprehensive administrative support to senior leadership and their teams. Acting with considerable independence and intellectual curiosity, the Senior Administrative Assistant will maintain a close and highly responsive relationship to the day-to-day activities of the business.

The Senior Administrative Assistant may also be called upon to support additional executives or departments as needs arise, ensuring seamless coverage and continuity of operations across the organization.

What will you do?

• Coordinate and arrange Executives’ meetings and schedules in an always shifting schedule.
• Work collaboratively and efficiently with the other Administrative Assistants to ensure all team members have the necessary information.
• Serve as liaison across multiple internal departments to ensure smooth communication.
• Track meeting action items and follow-up tasks to ensure timely completion.
• Anticipate all contingencies and be strategic in prioritizing tasks undertaken.
• Prepare travel and expense reports on a timely basis using Concur or a comparable program.
• Support the team by conducting helpful tasks including printing documents, light database entry, ordering of meals and office supplies.
• Organize and maintain documents for executive use with proper version control.
• Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation.
• Coordinate detailed meeting logistics including materials, instructions, and A/V setup.
• Carry out regular and continual review of emails, phone calls, and other forms of correspondence and then identify the appropriate follow up action.
• Prepare comprehensive event and travel itineraries and contact lists specific to each trip and orchestrate all necessary arrangements.
• Manage highly confidential, and proprietary information with discretion and the utmost level of confidentiality.
• Support all logistics, correspondence, scheduling, and coordination for high priority team events and engagements; this includes internal off-sites and external client events (in partnership with MSG teams) to support team needs.
• Manage document archiving and improving internal processes.
• Various ad-hoc projects to support company initiatives.
• Provide exceptional experiences for our guests, partners, and team members, including by adhering to our appearance and presentation guidelines while on-site.

What do you need to succeed?

• Minimum of 5+ years experience supporting Senior executives in a matrixed organization, preferably within the tech, media, or entertainment industries.
• Must be well-organized, detail-oriented, and able to multi-task as a strategic thinker capable of foreseeingimpactof simultaneous projects.
• Experience managing a highly changeable calendars with extreme tact, strict attention to detail, diplomacy and sound judgement.
• Demonstrated ability to quickly learn the organizational structure and successfully execute the objectives of the team in a complex and ambiguous environment.
• Able tomaintain confidentiality and professionalism at all times.
• Experience with Concur or a comparable platform for expenses and travel.
• Must be energetic, positive, outgoing, and resourceful.
• Proficient in Microsoft Outlook, Excel, Word, PowerPoint, Teams, Slack, Zoom, and Google Workspace.

Special Requirements

• Light travel possible in this role
• Availability to work outside of normal business hours to accommodate required schedules.

Pay Range

$85,000 — $110,000 USD

At MSG, we recognize the importance of upskilling employees’ talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.

We value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. MSG complies with all applicable federal, state, and local laws governing nondiscrimination, including considering requests for reasonable accommodations as required.

EEO

We value diversity and welcome employees of all backgrounds. Our Company is an Equal Opportunity Employer and provides equal employment opportunities without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, veteran status, or any other characteristic protected by law. We also strictly prohibit discrimination and harassment on these bases.

At this time, Federal law requires that we maintain a record a record of each employee's sex and race or ethnicity, and that we invite employees to voluntarily self-identify. The company is limited to the categories listed below, and the definitions for each category have been established by the federal government.

Submission of this information voluntary and refusal to provide it will note subject you to any adverse treatment. The information will be kept confidential and only be used in accordance with the provisions of applicable federal laws, including those which require the information to be summarized and reported to the Federal Government for civil rights enforcement purposes.

If you choose not to self-identify your race/ethnicity or gender at this time, the Federal Government requires that we determine the information by visual survey and/or other available information.