Senior Administrative Assistant

PRICELINE CAREERS; New York (NY); Hybrid; USD 70,000 - 85,000; Full time

Job summary

A leading company is seeking a Senior Administrative Assistant to support its CTO and CPO. This hybrid role involves managing calendars, coordinating travel, and ensuring effective communication across teams. The ideal candidate will have 3-5 years of experience in a fast-paced environment, strong organizational skills, and the ability to anticipate needs proactively. Join a dynamic team that values innovation, accountability, and trust.

Qualifications

• 3–5 years of experience supporting C-level executives.
• Strong organizational and calendar management skills.
• Calm under pressure with excellent judgment.

Responsibilities

• Manage calendars for CTO and CPO, optimizing their time.
• Coordinate complex domestic and international travel.
• Organize and maintain confidential information and documentation.

Skills

Organizational Skills

Communication

Proactive Problem Solving

Discretion

Tech-Savvy

Tools

Google Workspace

Slack

Concur

Job description

Senior Administrative Assistant, Technology & Product Leadership

This role is eligible for our hybrid work model: Three days in-office.

We’re looking for an experienced and proactive Senior Administrative Assistant to support Priceline’s Chief Technology Officer (CTO) and Chief Product Officer (CPO), while also providing calendar coordination support to select department VPs. This role is central to the day-to-day flow of our leadership team — enabling them to stay focused on strategy and execution by managing calendars, meetings, communications, and logistics with excellence.

Why this job’s a big deal:

You’ll be at the heart of two high-impact teams, supporting senior executives who drive innovation across Priceline’s platform. You’ll serve as a key point of contact and play a vital role in ensuring our leaders’ time is optimized, meetings are effective, and communication flows seamlessly across departments and stakeholders.

Key Responsibilities:

• Proactive Support: Anticipate leaders’ needs by preparing meeting materials, agendas, briefing docs, and follow-ups in advance. Monitor and track deadlines, helping drive timely completion of tasks and decision-making. Support planning and logistics for department-wide All Hands meetings.
• Calendar Management: Own the calendars for CTO and CPO, handling high-volume scheduling across time zones. Prioritize, reschedule, and proactively flag conflicts to optimize leaders’ time for strategic priorities. Coordinate meetings with both internal teams and external partners, ensuring logistics are smooth and expectations clear. Act as a liaison between leaders and internal/external stakeholders with discretion and professionalism. Draft and manage communication including meeting recaps, action items, and scheduling follow-ups. Help maintain smooth communication between the executives and broader org, building trust and credibility across all levels.
• Travel & Logistics: Coordinate complex domestic and international travel, including flights, hotels, ground transport, visas, and itineraries. Plan logistics for onsite and offsite meetings, events, and leadership sessions — including venue, AV, catering, and materials.
• Information Management: Organize and maintain confidential information, files, and documentation (digital and physical). Ensure accurate, timely preparation of business documents, reports, and presentations.

What success looks like in this role:

• Execution: Accurate, timely management of calendars, meetings, travel, and action items.
• Optimization: Clear prioritization that creates bandwidth for strategic work.
• Partnership: Trusted, reliable support that enables leaders to operate at their highest level.
• Feedback: Positive responses from leaders and stakeholders on clarity, responsiveness, and organization.

Who you are:

• 3–5 years of experience supporting C-level executives or senior leaders in a fast-paced environment.
• Strong organizational and calendar management skills; ability to balance shifting priorities with focus.
• Proactive and solutions-oriented — you anticipate what’s needed before being asked.
• Calm under pressure, with excellent judgment and discretion around confidential info.
• Tech-savvy and fluent in tools like Google Workspace (Docs, Sheets, Slides), Slack, and travel/expense systems like Concur.
• Strong verbal and written communicator — clear, professional, and responsive.
• Demonstrated track record of living the values necessary to Priceline: Customer, Innovation, Team, Accountability, and Trust.

Unquestionable integrity and ethics are essential, aligning with Priceline’s core values: The Right Results, the Right Way.

Salary Range: The salary range for this position is $70,000-$85,000. Factors influencing compensation include external market data, geographic location, and experience level. In addition to a competitive base salary, roles may be eligible for an annual bonus and/or equity grant.