Senior Administrative Assistant

APi Group Inc.; New Brighton (MN); On-site; USD 60,000 - 91,000; Full time

Job summary

A leading company is seeking a highly skilled Senior Administrative Assistant to provide executive-level support to senior leaders. This role requires excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will ensure smooth daily operations and assist in project planning and execution.

Benefits

Comprehensive Insurance coverage

Access to corporate fitness center

Wellness Program

401K with employer match

Discounted company stock

Profit Sharing

Generous paid time off

Leadership development courses

Qualifications

• 7+ years of experience in an administrative assistant role.
• Strong organizational and multitasking skills.
• Advanced proficiency in Microsoft Office Suite.

Responsibilities

• Provide high-level administrative assistance to senior leadership.
• Manage calendars, schedule meetings, and handle scheduling conflicts.
• Prepare and edit correspondence, reports, and presentations.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Proficiency in Microsoft Office Suite

Job description

Job Title Senior Administrative Assistant

Job Summary

We are seeking a highly skilled and detail-oriented Senior Administrative Assistant to provide executive-level support to senior leaders and ensure the smooth operation of daily administrative functions. The ideal candidate is proactive, resourceful, and has extensive experience managing multiple priorities in a fast-paced environment. This role requires excellent organizational skills, the ability to work independently, and a collaborative mindset to ensure the efficient execution of projects and tasks.

Responsibilities

• Provide high-level administrative assistance to senior leadership.
• Manage calendars, schedule meetings, and proactively handle scheduling conflicts for seamless execution of daily operations.
• Prepare, review, and edit correspondence, reports, presentations, and other professional documents with accuracy and attention to detail.
• Arrange and facilitate logistics for meetings, conferences, and workshops, including preparing materials and coordinating with participants.
• Take meeting minutes, track actionable items, and follow up as required to ensure timely completion.
• Assist in planning, tracking, and organizing projects and initiatives, collaborating with cross-functional teams as needed.
• Monitor deadlines and ensure deliverables are met, providing support in resolving challenges when necessary.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, for executives and senior staff.
• Accurately prepare and manage expense reports in compliance with company policies.
• Act as a professional liaison between internal departments, external clients, and senior staff, ensuring clear and efficient communication.
• Manage inquiries and resolve issues proactively, ensuring excellent service delivery.

Qualifications

• 7+ years of proven experience in an administrative assistant role, preferably supporting executives or senior leaders in a fast-paced corporate environment.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively and meet deadlines.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
• Ability to work independently while exercising sound judgment and discretion with confidential information.

Role reports to Executive Assistant to the CEO and Chief of Staff

Benefits and Compensation:

This role will be based out of our New Brighton office. The pay range is $60,500 - $90,200, depending on job-related knowledge, skills, and experience. This position is eligible for annual bonus and profit sharing based on company performance in addition to other benefits that support the total well-being of you and your family. Some benefits include:

• Comprehensive Insurance coverage, Medical, Dental, Vision, and more
• Access to corporate fitness center
• Wellness Program
• 401K with employer match
• Discounted company stock (Employee Stock Purchase Plan)
• Profit Sharing
• Generous paid time off
• Growth opportunities through company sponsored leadership development courses and trainings

This position is not eligible for sponsorship.

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.