Sr Administrative Assistant

Threadneedle group; Minneapolis (MN); On-site; USD 53,000 - 72,000; Full time

Job summary

A leading financial services firm is seeking an Administrative Support professional to coordinate day-to-day business needs within a dynamic investment team. The role involves managing calendars, preparing reports, and providing project support, ideal for a quick learner interested in the investment business. Candidates should have relevant experience and proficiency in various administrative tools.

Benefits

Competitive and comprehensive benefits program

Vacation time and sick time

401(k) plan

Health, dental and life insurances

Qualifications

• 3-5 years of relevant experience required.
• Experience with arranging/booking international travel.
• Ability to anticipate needs and use independent judgement.

Responsibilities

• Manage leader(s) calendar and meeting prioritization.
• Prepare expense reports, invoices, and presentations.
• Provide new hire training and/or mentoring to administrative staff.

Skills

Proficiency w/ computer programs

Ability to multi-task

Ability to exercise discretion

Education

Associate (2-year) degree

Bachelors degree preferred

Tools

MSWord

Excel

PowerPoint

Access

Outlook

Ariba Buyer

XMS

Concur

Job description

Unique opportunity to work in the heart of an investment team. Coordinate all aspects of day-to-day business support needs and be a key member on this fast-paced team. This environment is ideal for a quick learner interested in learning how the investment business works.

Key Responsibilities

• Independently manage leader(s) calendar and meeting prioritization. Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required.
• Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other misc. reports.
• Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), offsites, and special events or conferences.
• Respond to ad hoc requests and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.).
• Provide new hire training and/or mentoring to administrative staff within department or business unit. May back-up other administrative assistants.

Required Qualifications

• Associate (2-year) degree or equivalent.
• 3-5 years of relevant experience required.
• Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.).
• Experience with arranging/booking international travel.
• Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.
• Ability to anticipate needs and use independent judgement given limited availability of leader.
• Ability to exercise discretion due to accessing and handling sensitive information.

Preferred Qualifications

• Bachelors degree preferred
• Financial services industry experience is favorable
• Working across multiple teams, multiple offices, and multiple time zones

About Our Company
We’re a diversified financial services leader with more than $1 trillion in assets under management and administration as of 2022. Our team of 20,000 people in more than 20 countries, advise and manage assets and income of more than 2 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.

Base Pay Salary

The estimated base salary for this role is $53,400 - $72,000 / year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law.

Full-Time/Part-Time

Full time

Exempt/Non-Exempt

Non-Exempt

Job Family Group

Business Support & Operations

Line of Business

AMINV US Asset Management