Manager of Senior Administrative Assistants

Ulteig; Saint Louis Park (MN); On-site; USD 76,000 - 104,000; Full time

Job summary

A leading company in infrastructure solutions is seeking a Manager of Senior Administrative Assistants. This role involves overseeing a team, enhancing service delivery, and maintaining effective communication across departments. The ideal candidate will possess strong management skills and a proactive mindset, contributing to a collaborative and innovative work environment. Competitive pay and comprehensive benefits are offered, along with a flexible workplace culture.

Benefits

Flexible Workplace

Employee Ownership

Competitive Pay

Comprehensive Benefits

Collaborative Environment

Innovative Culture

Qualifications

• Minimum of 5 years of high-level administrative experience.
• Management experience required.

Responsibilities

• Manage a team of senior administrative employees.
• Continuously monitor and evaluate service delivery methods.
• Develop and lead Business Services initiatives.

Skills

Communication

Time Management

Analytical Skills

Organizational Skills

Attention to Detail

Education

Two-year technical degree or bachelor's degree

Tools

Microsoft Software Applications

Job description

The Opportunity

The Manager of Senior Administrative Assistants' overall role is to communicate company needs, oversee Senior Administrative Assistants I & II performance, provide guidance, support, identify development needs, and manage the reciprocal relationship between Senior Administrative Assistants and the organization.

What You'll Do

• Work closely and collaboratively with the Senior Business Services Manager and Facilities Managers.
• Manage a team of senior administrative employees, communicating job expectations, planning, monitoring, and evaluating work performance.
• Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload and manage senior administrative support systems.
• Identify and resolve problems.
• Maintain administrative staff by recruiting, selecting, orienting, and training employees.
• Set policies and procedures for training, coaching, and career development for staff.
• Maintain rapport with leadership, managers, and employees.
• Develop and lead Business Services initiatives.
• Assist with the administrative budget and help control department expenses.

What We Expect from You

• Two-year technical degree or bachelor's degree preferred.
• Minimum of 5 years of high-level administrative experience.
• Management experience required.
• Proven experience in Microsoft Software Applications (Word, Excel, PowerPoint, Outlook).
• Excellent verbal/written communications, time management, analytical/interpersonal, and organizational skills.
• Excellent attention to detail, accuracy, follow-through, and ability to work on multiple projects.
• Ability to work both independently and collaboratively with individuals at all levels in the organization in a team environment.
• Proactive, resourceful, strong decision maker, and self-motivated forward thinker who actively seeks opportunities and proposes solutions for team, department, and company improvements.
• Ability to work in a dynamic, fast-paced environment, and productively manage competing priorities while maintaining deadlines.
• Exercise good judgment in a diversity of situations.
• Proven ability to maintain a high level of confidentiality and discretion.
• Must have authorization to work permanently in the U.S.

As you consider applying for a position at Ulteig, we encourage you to think outside the box - because we do! You might not meet 100% of the skills listed, but we are committed to hiring people with exceptional talent, ability, and potential, and creating an environment where they can become the best versions of themselves. Relevant military experience is also considered for transitioning service members.

What You Can Expect from Ulteig

Ulteig is a purpose-driven organization with a culture focused on people, for over 80 years. Working here means making an impact by creating and solving for a sustainable future. We invest in our employees, prioritize flexibility, and value your unique perspective. We take our success and yours personally.

We offer:

• Flexible Workplace
• Employee Ownership
• Competitive Pay
• Comprehensive Benefits
• Collaborative Environment
• Innovative Culture

Our vision is to be the most trusted partner transforming critical infrastructure across Power, Renewables, Transportation, and Water sectors. We are committed to a flexible work environment that supports your needs.

If you’re interested, apply today!

Additional Details

Target Base Compensation Range: $76,800 - $103,900. Factors influencing salary include skills, education, experience, location, and internal comparison.

This position will be posted for at least 3 days and up to 60 days until filled or canceled.

Note to Recruiters: Ulteig will not accept unsolicited resumes unless from approved vendors. Resumes sent unsolicited will be considered property of Ulteig and may incur charges.