Senior Administrative Assistant

Randstad USA; Los Angeles (CA); On-site; USD 52,000 - 56,000; Full time

Job summary

Randstad USA in Los Angeles is seeking a Senior Administrative Assistant to partner with senior leaders and optimize daily workflows in an onsite role. You will ensure operations run smoothly while developing your own career within a supportive, growth-focused team.

You will manage complex calendars, coordinate travel, draft reports and presentations, and handle sensitive information with discretion, demonstrating initiative and independence in a fast-paced environment.

Qualifications

• 5+ years of proven administrative support experience, preferably for senior management.
• Advanced Microsoft Office skills and familiarity with modern admin software.
• Excellent written and verbal communication, and strong prioritization.
• Discretion with highly confidential information and professional demeanor.

Responsibilities

• Orchestrate executive calendars and prioritize meetings with internal and external partners.
• Drive process improvements, manage databases, and audit confidential information.
• Coordinate travel arrangements, accommodations, and expense claims.
• Draft, compile, and distribute reports and presentations, with basic data analysis.
• Serve as the department's primary liaison, greeting inquiries and guiding staff.

Skills

Administrative Assistant

MS Office

Creating Presentations

Oral Communication

Handling Confidential Information

Problem Solving

Preparing Agendas

Maintaining Calendars

Written Communication

Administrative Duties

Working Independently

Education

Bachelors

Tools

MS Office

Job description

Senior Administrative Assistant - Los Angeles

Are you a proactive professional seeking a dynamic role where your organizational expertise truly drives business success? Join a supportive, growth-focused team in Los Angeles as a Senior Administrative Assistant. In this onsite role, you will partner directly with senior leaders to optimize daily workflows, ensuring operations run seamlessly while continuously developing your own career.

Your Impact and Opportunities

• Orchestrate Complex Schedules: Extensively manage executive calendars, negotiating meeting priorities, and coordinating seamlessly with internal and external partners.
• Drive Operational Excellence: Identify and implement strategic process improvements, manage databases, and audit sensitive information to enhance team productivity.
• Coordinate Logistics & Travel: Manage comprehensive travel arrangements, negotiate accommodations, and process business expense claims efficiently.
• Create Professional Deliverables: Draft, compile, and distribute critical reports and presentations, conducting basic data analysis to present clear findings.
• Serve as the Primary Liaison: Act as the welcoming first point of contact for the department, building solid relationships, resolving complex inquiries with sound judgment, and providing guidance to other support staff.

What You Bring to the Team

• Experience: 5+ years of proven experience as an administrative assistant, ideally supporting senior management.
• Technical Proficiency: In-depth expertise in Microsoft Office (Outlook, Word, Excel, PowerPoint) and modern administrative software.
• Core Competencies: Exceptional written and oral communication skills, high initiative, and the ability to independently prioritize a diverse workload.
• Professionalism: A robust service orientation with a demonstrated ability to evaluate and handle highly confidential information with absolute discretion.

• salary: $38 - $41.38 per hour
• shift: First
• work hours: 8 AM - 5 PM
• education: Bachelors

Skills

• Administrative Assistant
• MS Office
• Creating Presentations
• Oral Communication
• Handling Confidential Information
• Problem Solving
• Preparing Agendas
• Maintaining Calendars
• Written Communication
• Administrative Duties
• Working Independently

Qualifications

• Years of experience: 5 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Experience

• Experienced
• 5 years

Education

• Bachelors