Administrative Assistant

Randstad USA; Irvine (CA); On-site; USD 52,000 - 57,000; Part time

Job summary

Randstad USA in Irvine, CA is seeking an Administrative Assistant III to support a Global Finance team in an onsite contract role. You will manage complex calendars, coordinate meetings, arrange travel using Concur, and draft confidential correspondence to empower senior leaders.

The ideal candidate has 5+ years of administrative experience, expert MS Office skills (Outlook, EMS), and a discreet, proactive approach to handling sensitive information.

Qualifications

• 5+ years of demonstrated administrative support experience with high autonomy and judgment.
• Advanced proficiency in MS Office Suite, Outlook, EMS, and Concur.
• Exceptional adaptability and executive presence with senior leaders.
• Commitment to safeguarding confidential information.

Responsibilities

• Optimize calendars and manage complex schedules using Outlook.
• Coordinate internal and external meetings and greet visiting leaders.
• Arrange travel and reconcile expenses using Concur.
• Develop impactful presentations and draft sensitive correspondence.
• Identify opportunities to streamline workflows and mentor support staff.

Skills

Administrative support

Outlook

EMS

Concur

C-Suite

Oral Communication

Handling Confidential Information

Problem Solving

Scheduling Appointments

Maintaining Calendars

International Travel

Education

Bachelors

Tools

MS Office Suite

EMS

Concur

Copilot

Job description

Administrative Assistant III - Global Finance (Irvine, CA) Partner with us for privileged access to compelling roles like this one. We are seeking an agile and highly responsive Administrative Assistant III to join a Global Finance Department in Irvine, CA. In this onsite contract role you will thrive in a supportive, growth-focused environment. Your executive presence will be vital as you ensure seamless operations, empowering senior managers to achieve strategic objectives.

Drive Impact: Your Key Opportunities

• Optimize Schedules: Extensively manage complex calendars using Outlook, strategically prioritizing urgent meetings and keeping executives informed.
• Coordinate Seamless Engagements: Orchestrate internal and external meetings, manage room scheduling via EMS, and confidently greet visiting leaders.
• Streamline Travel & Expenses: Manage intricate travel arrangements and reconcile business expenses promptly utilizing Concur.
• Elevate Communications: Develop impactful presentations, draft sensitive correspondence, and accurately maintain confidential databases.
• Champion Process Improvement: Proactively identify opportunities to streamline workflows, resolve complex inquiries independently, and mentor support staff.

Your Core Competencies & Skills

• 5+ years of demonstrated administrative support experience, operating with high autonomy and sound judgment.
• Advanced technical proficiency in MS Office Suite, Copilot, Outlook, EMS, and Concur.
• Exceptional adaptability and executive presence, with a proven ability to build rapport with senior leaders.
• A commitment to safeguarding sensitive and confidential information.

salary: $38 - $41.38 per hour

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Skills

• Administrative Assistant
• Concur
• MS office
• Outlook
• C-Suite
• Global Finance
• Oral Communication
• Handling Confidential Information
• Problem Solving
• Scheduling Appointments
• Maintaining Calendars
• International Travel
• EMS
• Copilot
• Global Finance, Irvine CA
• Admin Assist, Irvine, CA

Qualifications

• Years of experience: 5 years
• Experience level: Experienced

Experience

• Experienced
• 5 years

Education

• Bachelors

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including:

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• a 401K plan (all benefits are based on eligibility)

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.