Senior Administrative Assistant

Chief of Staff Kc; Lee's Summit (MO); On-site; USD 42,000 - 62,000; Full time

Job summary

Chief of Staff KC is seeking an experienced Senior Administrative Assistant to support a small business in Lee's Summit, MO. This hands-on role involves managing executives, coordinating calendars, and ensuring day-to-day operations run smoothly.

The ideal candidate has 3+ years of administrative experience, excels at organization, and can handle confidential information with discretion. Proficiency with Microsoft Office and Google Workspace is required.

Qualifications

• 3+ years of administrative or office support experience.
• Experience in a small business/small-office environment is a plus.
• Strong written and verbal communication skills.
• Proactive, resourceful, and able to work with minimal direction.
• Proficiency with Microsoft Office, Google Workspace, and common business software.

Responsibilities

• Provide day-to-day administrative and executive support to leadership.
• Manage calendars, meetings, and scheduling needs.
• Coordinate day-to-day office operations and priorities.
• Support projects from planning through completion.
• Prepare documents, reports, spreadsheets, and presentations.
• Serve as a point of contact for internal and external contacts.
• Handle calls, emails, and inquiries professionally and promptly.
• Maintain organized files and confidential information.
• Assist with office coordination, supplies, vendors, and admin needs.
• Identify opportunities to improve processes and efficiency.
• Follow up on tasks to keep projects and deadlines moving.

Skills

Organizational skills

Attention to detail

Multitasking

Communication

Proactive / takes initiative

Discretion with confidential info

Tools

Microsoft Office

Google Workspace

Job description

Chief of Staff KC is seeking an experienced and highly organized Senior Administrative Assistant to support a small business in the Lee's Summit, MO area. This is a hands-on administrative role for someone who enjoys being involved in a variety of areas and helping keep the day-to-day operation running smoothly.

Responsibilities

• Provide day-to-day administrative and executive support to leadership.
• Manage calendars, meetings, appointments, correspondence, and other scheduling needs.
• Assist with coordinating the day-to-day operational flow of the office and help ensure priorities stay on track.
• Support ongoing projects and special initiatives from planning through completion.
• Coordinate project details, timelines, follow-up items, and communications as needed.
• Prepare, organize, and maintain documents, reports, spreadsheets, presentations, and other business materials.
• Serve as a point of contact for internal team members, clients, customers, vendors, and other business contacts.
• Handle incoming calls, emails, and general inquiries in a professional and timely manner.
• Maintain organized files, records, and confidential information.
• Assist with office coordination, supplies, vendors, and other administrative needs.
• Help identify opportunities to improve processes, organization, and overall efficiency.
• Follow up on outstanding tasks and help keep projects, deadlines, and daily priorities moving forward.
• Assist leadership with research, preparation, and various administrative projects as needed.
• Take ownership of a variety of administrative tasks and responsibilities in a small-office environment.
• Perform other duties and special projects as assigned.

Qualifications

• 3+ years of administrative, office support, or similar experience preferred.
• Experience working in a small business or small-office environment is a plus.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Proactive, resourceful, and comfortable taking initiative without needing constant direction.
• Strong written and verbal communication skills.
• Professional and personable communication style with the ability to work effectively with a variety of people.
• Strong problem-solving and follow-through skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office, Google Workspace, and other common business software.
• Ability to adapt to changing priorities and take on a variety of responsibilities as needed.