Senior Administrative Assistant

Insight Global; Chicago (IL); On-site; USD 52,000 - 72,000; Full time

Job summary

Insight Global in Chicago is seeking an experienced administrative professional to provide broad support to managers and their teams. You will handle calendars, travel arrangements, budgets, invoices, and a variety of HR and operational tasks to keep the office running smoothly.

The role emphasizes process improvement, stakeholder coordination, and accurate reporting, with opportunities to mentor junior staff and contribute to efficient business operations.

Qualifications

• 3-5 years of administrative experience.
• Setting up interviews.
• Onboarding tasks.
• Ordering supplies.
• Calendaring management.
• Proficient with Microsoft Suite.
• Excellent verbal and written communication skills (banking experience).
• Bachelor's degree required.

Responsibilities

• Provide administrative, operational, financial, and HR support to managers and their teams.
• Track milestones, deliverables, and key metrics to support strategic initiatives.
• Build and maintain relationships with internal and external stakeholders.
• Analyze information and prepare reports, insights, and recommendations for decision-making.
• Manage calendars, meetings, travel, and departmental events.
• Prepare, edit, and distribute communications, presentations, and reports.
• Maintain filing systems and ensure accuracy and compliance.
• Coordinate budgets, process invoices and expense reports, and track spending.
• Support office operations, onboarding/offboarding, facilities coordination, vendor management, and workspace planning.
• Coordinate training activities and track employee schedules, vacations, and absences.
• Provide guidance to junior administrative staff as needed.
• Identify opportunities to improve processes and contribute to efficiency.
• Support additional projects as assigned.

Skills

Administrative experience

Setting up interviews

Onboarding tasks

Ordering supplies

Calendaring management

Collaborative team-work

Verbal and written communication

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Description

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

• Provide administrative, operational, financial, and HR support to one or more managers and their teams.
• Support the execution of strategic initiatives by tracking milestones, deliverables, and key metrics.
• Build and maintain effective relationships with internal and external stakeholders.
• Analyze information and prepare reports, insights, and recommendations to support decision-making.
• Manage calendars, meeting logistics, travel arrangements, and departmental events.
• Prepare, edit, and distribute communications, presentations, reports, and other business documentation.
• Maintain filing systems, records, and documentation to ensure accuracy, accessibility, and compliance.
• Coordinate budgets, process invoices and expense reports, and track spending against approved budgets.
• Support office operations, including onboarding/offboarding, facilities coordination, vendor management, workspace planning, and supply management.
• Coordinate training activities and ensure employee schedules, vacation requests, and absences are appropriately tracked and managed.
• Provide guidance and support to junior administrative staff as needed.
• Handle complex administrative issues, resolve inquiries, elevate concerns when appropriate, and ensure timely follow-through.
• Identify opportunities to improve processes and contribute to the efficient operation of the business.
• Support additional projects and responsibilities as assigned.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail]. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• 3-5 years of administrative experience
• Setting up interviews
• Onboarding tasks
• Ordering supplies
• Calendaring management
• Setting up interviews
• Proficient with Microsoft Suite
• Ability to collaborate with a team
• Excellent verbal and written communication skills - Banking experience
• Bachelor's degree