Senior Administrative Assistant

VHB; Bedford (NH); Hybrid; USD 10,000 - 60,000; Full time

Job summary

Join a dynamic and innovative team as a Senior Administrative Assistant in Bedford, NH. This role is vital for ensuring smooth office operations, providing exceptional customer service, and supporting a variety of administrative tasks. You'll engage with a diverse team of professionals, contributing to impactful projects across multiple industries. With a flexible, hybrid workplace and a focus on career growth, this position offers a unique opportunity to thrive in a collaborative environment. If you are detail-oriented and passionate about making a difference, this is the right fit for you!

Benefits

Flexible Work Environment

Diverse and Inclusive Culture

Focus on Learning and Development

Community and Social Responsibility

Qualifications

• 5+ years of office administration experience is required.
• Experience with multi-disciplinary engineering firms is a plus.

Responsibilities

• Support various administrative projects and clerical duties.
• Greet guests and manage office correspondence and presentations.
• Assist with travel arrangements and meeting setups.

Skills

Microsoft Suite (Word, Excel, Outlook, Teams, Access, PowerPoint, Project, Visio)

Customer Service Orientation

Clerical Functions

Problem-solving

Attention to Detail

Interpersonal Communication

Education

High School Diploma or GED

Associate’s Degree or Advanced Administrative Coursework

Job description

Overview

ABOUT THE POSITION

VHB is seeking an experienced Senior Administrative Assistant to support a wide variety of administrative projects for our Bedford, NH office.

Responsibilities

• Available to work in office Mondays-Thursdays 7:30am to 4:30pm with the possibility of overtime and occasional after-hours assistance for events.
• Ensures all common areas are presentable and runs in an efficient and professional manner.
• As first point of contact, greets guests in a professional, friendly, hospitable fashion.
• Clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence and presentations
• Files, ship packages and sort/deliver daily mail.
• Types, formats, proofreads, and edits MS Word documents including client letters and reports.
• Assists with other department meetings, ordering lunches, mailings, copying, filing and scanning.
• Assists with making travel and car rental reservations.
• Assists with organizing/setting up conference rooms for meetings including technical aspects of audio and video connections for presentations and virtual meetings.
• Able to lift 20lbs.

Skills and Attributes

• Flexibility to multi-task and prioritize in a fast-paced environment where deadlines are essential.
• Ability to maintain positive composure, use good judgment, problem-solving and decision-making skills.
• Strong, positive customer service orientation and solid interpersonal communication.
• Articulate phone demeaner with exceptional customer service orientation and interpersonal skills.
• Excellent verbal and written communication skills, including appropriate grammar & punctuation.
• Ability to organize and provide clerical functions such as typing, filing, etc.
• Ability to assist with preparation of contract documents and invoices.
• Excellent attention to detail, self-motivation and the ability to think proactively is essential.
• Keen sense of Situational Awareness in a team environment with a professional, positive attitude.
• Self-motivated to work independently as well as to accept direction on assignments
• Ability to think proactively with willingness to go the extra mile.
• Proficient in Microsoft Suite (Word, Excel, Outlook, Teams, Access, PowerPoint, Project, Visio)

Qualifications

• 5+ years of office administration experience
• High school diploma or GED
• Associate’s degree or some advanced administrative coursework preferred
• Experience working with multi-disciplinary engineering firm a plus

Our best estimate of the hourly range for this position located in Bedford, NH is $25-$31/hour. This offer is determined based on a number of job-related factors including internal comparators, skills, education, training, credentials, experience, scope and complexity of role responsibilities and geographic location. In addition, VHB offers a holistic benefits package which can be found here.

We are VHB!We’re an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment.

Our people make us great! VHB provides a differentiating employee experience, which includes:

• Diverse and inclusive culture of collaboration and innovation
• Opportunity to work on complex, transformational projects
• Community and social responsibility as sustainable stewards
• Focus on learning, development, and career growth
• Best-in-class benefits, including flexible, hybrid workplace

We are consistently rated one of the top AEC firms to work for across our 30+ offices on the East Coast. We’re growing, and we hope you’ll join us!

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, or other characteristics protected by law.

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