Senior Administrative Assistant

Perot Jain LP; Dallas (TX); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a highly organized and proactive Senior Administrative Assistant to support their Partner in a dynamic office environment. This role offers a unique opportunity to engage in various business operations while ensuring smooth daily activities. Ideal candidates will thrive in a fast-paced, entrepreneurial setting, showcasing their exceptional organizational and communication skills. With responsibilities ranging from managing schedules to coordinating travel, this position is perfect for those looking to make a significant impact within a growing firm. Join a team that values excellence and innovation, and play a key role in driving organizational success.

Qualifications

• 5+ years of experience as an administrative assistant or in a similar role.
• Proficient in managing schedules and coordinating appointments.
• Experience supporting high-level management in fast-paced environments.

Responsibilities

• Manage the Partner's calendar and schedule meetings.
• Prepare and submit expense reports accurately.
• Organize materials for meetings and draft correspondence.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Problem-Solving Skills

Time Management

Interpersonal Skills

Discretion

Multitasking

Education

Associate or Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

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Company Overview:

Perot Jain L.P. is a Dallas-based early-stage venture capital firm founded by Ross Perot Jr. and Anurag Jain in 2014. The firm provides early-stage capital and business expertise to companies developing transformative technologies. It targets early-stage companies with substantial growth opportunities and up to $50 million in annual revenues, primarily in the United States and India. The company has invested in 65 companies to date.

Perot Jain L.P. is a small, entrepreneurial venture capital firm led by a management team with a strong sense of urgency. Employees are expected to perform at high standards, engage in vigorous debate, manage by results, apply analytical rigor, and pursue excellence through open data review.

Position Summary:

We seek a highly organized, proactive, and experienced Senior Administrative Assistant to support our Partner in a full-time, predominantly in-office role in Dallas, Texas. The role involves providing business, personal, and team support to ensure smooth operations across various ventures. The ideal candidate is detail-oriented, motivated, possesses excellent communication skills, and can manage multiple tasks efficiently in a fast-paced, entrepreneurial environment. The position offers exposure to various business operations and opportunities to contribute to organizational success.

Responsibilities:

1. Manage the Partner’s calendar, schedule meetings, and coordinate appointments.
2. Arrange travel itineraries, accommodations, and logistics.
3. Prepare and submit expense reports accurately and promptly.
4. Organize materials for meetings, including presentations, reports, and agendas.
5. Draft and edit correspondence, communications, and documents.
6. Coordinate catering and make reservations for meetings and events.
7. Conduct research, compile data, and prepare reports.
8. Manage special projects and initiatives as assigned.
9. Act as liaison between the executive, internal departments, clients, and external partners.
10. Answer and screen calls, handle messages professionally.
11. Greet and assist guests, maintaining a professional environment.
12. Handle ad hoc requests as needed.

Required Skills/Abilities:

1. Proven experience as an administrative assistant or similar role.
2. Highly organized, detail-oriented, and discreet with sensitive information.
3. Excellent verbal and written communication skills.
4. Strong organizational and time-management skills.
5. Ability to multitask, prioritize, and work efficiently under deadlines.
6. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
7. Strong problem-solving skills and attention to detail.
8. Ability to work independently and collaboratively.
9. High discretion, professionalism, and ethical standards.
10. Strong interpersonal skills and stakeholder relationship building.
11. Willingness to run errands and drive to project sites as necessary.

Education and Experience:

1. Associate or bachelor’s degree preferred.
2. Minimum 5 years of relevant experience.
3. Experience supporting high-level management.
4. Experience in fast-paced, entrepreneurial environments.
5. Prior experience in professional office settings.
6. Venture capital or financial services experience is a plus.

EEO Statement:

Perot Jain is committed to providing Equal Opportunity in Employment to all applicants and employees regardless of race, color, religion, gender, age, national origin, military status, veteran status, disability, sexual orientation, gender identity, or any other protected characteristic.