Senior Administrative Assistant

Morehouse School of Medicine; Atlanta (GA); On-site; USD 45,000 - 55,000; Full time

Job summary

Morehouse School of Medicine seeks a Senior Administrative Assistant to support the CHPM Preventive Medicine Residency Training Program under the supervision of the Residency Program Manager. The role provides professional-level administrative support to ensure daily program operations and effective interaction with faculty, residents, staff, medical students, and institutional offices.

Key duties include MedHub data entry and reporting, event coordination, and travel and administrative support

Qualifications

• Provide professional-level administrative support to the residency training program.
• Ability to interact with faculty, residents, staff and students.

Responsibilities

• MedHub data entry and ongoing reporting for personnel, evaluation, and duty hours.
• Coordinate travel and administrative support to program directors and residents.
• Assist with program events including retreats, graduation, conferences, and interviews.
• Prepare correspondence, emails, meeting logistics, filing and record management.

Job description

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Position Information

About MSM

Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.

We exist to:

• Improve the health and well‑being of individuals and communities;
• Increase the diversity of the health professional and scientific workforce;
• Address primary health care through programs in education, research and service;

With emphasis on people of color and the under‑served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM !

Posting Number

NONAC3770

Job Title

Senior Administrative Assistant

Position Type

Non-Faculty

Number of vacancies

1

Salary

$50,000

Position Summary

Under the supervision of the Residency Program Manager, provide professional-level administrative support to the CHPM Preventive Medicine Residency Training Program including assisting the Director, Associate Director, Manager, and residents to ensure daily program operations and functions are performed in an efficient manner. Effectively interact with faculty, residents, staff, medical students, and institutional administrative offices.

PRINCIPAL DUTIES AND RESPONSIBILITIES

General

• MedHub data entry and ongoing monitoring and generation of reporting for personnel, evaluation, duty hour/procedure logging, onboarding, curriculum, scheduling, etc.
• Annual activities and events, recruitment, budget expenditures and monitoring
• Completing administrative tasks such as preparation of correspondence and emails, meeting logistics, filing and record management.

Program

• Provide travel and administrative support to the Program Directors, Associate Program Directors, Program Manager
• Provide travel and administrative support to residents/fellows and program faculty
• Assist with program events, including retreats, program/ GME graduation, conferences, weekly didactics, meetings, and interviews
• Coordinate program event logistics, including setting up virtual meetings and interviews, scheduling of rooms/space, audio/visual support, lecture evaluations, catering arrangements, room set up, guests parking, and meeting documents
• Assist Program Manager with electronic