Senior Administrative Assistant

Motion Recruitment Partners LLC; Atlanta (GA); Hybrid; USD 50,000 - 90,000; Full time

Job summary

Join a dynamic team as a Senior Administrative Assistant at a leading airline, where you will provide high-level support to C-level executives. This role offers an exciting opportunity to showcase your organizational skills and attention to detail while working in a fast-paced environment. You will be responsible for managing schedules, coordinating travel arrangements, and ensuring office efficiency. With a focus on collaboration and customer service, you will play a crucial role in maintaining smooth operations. If you thrive in a challenging environment and are passionate about supporting leadership, this is the perfect opportunity for you.

Qualifications

• 10+ years of administrative support experience with C-level executives.
• Strong proficiency in Microsoft Office and excellent communication skills.

Responsibilities

• Support department leadership with schedule and email management.
• Manage travel arrangements and organize meetings/events.

Skills

Administrative Support

Customer Service

Microsoft Office

Communication Skills

Event Planning

Travel Management

Detail Oriented

Multitasking

Education

High School Diploma

Four Year College Degree

Tools

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

SharePoint

Job description

Every year, nearly 200 million travelers trust our client to get them where they're going. Take your career to new heights by working for this longstanding leader in air travel that services more worldwide destinations than any other airline.

We are looking for a Senior Administrative Assistant to join our team for a long-term contract in Atlanta, GA (hybrid).

Contract Duration: 12 Months

Required Skills & Experience

• High school diploma required, four year college degree preferred.
• 10+ years providing administrative support to a large organization to all levels within the organization with proven progression up to executive levels (C-Levels, Sr. VPs, Managing Director, Director, General Managers) providing excellent customer service in a highly professional manner.
• Must be able to work independently with a strong degree of team collaboration, be self-motivated, highly organized and able to multi-task in a fast-paced environment.
• High degree of proficiency with Microsoft Office products including Outlook, Powerpoint, Word, Excel and SharePoint.
• Strong oral and written communication skills including good listening.
• Travel management and event planning experience a plus.
• Ability to maintain a high-degree of sensitivity and confidentiality on matters requiring discretion.
• Must have a passion and eye for detail while being a creative thinker to connect the various pieces of the puzzle to get the job done including performing tasks that may not be glamorous but must be accomplished up to C-level exposure & support.
• Outgoing positive attitude, professional demeanor, accountable, versatile, and adaptable are key characteristics in the individual that is being sought for in this position.
• Highly Organized, Detail oriented, dependable, proactive thinker and multitasker - able to juggle multiple ask from different managers
• Microsoft knowledge
• Outlook Power User
• Ability to collaborate with other admins

What You Will Be Doing

• Department leadership support including schedules management, correspondence/email management and telephone call management.
• Heavy calendar and schedule management in multiple time zones requiring interaction with C-level executives and executive level administrative support staff.
• Provide back-up support for other Administrative Assistants in their absence.
• Maintain office efficiency by organizing office operations including copier/printer maintenance with toner inventory to ensure this equipment is always available.
• Assists with activities related to pre-boarding and on-boarding new staff members.
• Manage conference rooms schedules.
• Order office supplies and assist with facilities and equipment related issues.
• Assist with shipment of products, sorting and distributing mail.
• Coordinates travel arrangements and processing expense reports.
• Organizes meetings and special events including any meals required for attendees.
• Makes copies and distributes materials as needed.
• Provide other Admin Assistants in the department daily support as needed.
• Proactive work identification.