Senior Administrative Assistant

LHH; Atlanta (GA); On-site; USD 52,000 - 64,000; Full time

Job summary

LHH is seeking an experienced Senior Administrative Assistant to support a prominent higher education institution in Atlanta, GA. This role provides advanced administrative support to the Department Chair and faculty, coordinating departmental operations, budgets, events, records, and student-related activities.

The ideal candidate will have five years of related admin experience, strong communication and discretion, and the ability to manage multiple priorities with accuracy.

Qualifications

• High school diploma and at least five years of related administrative experience.
• Experience in college/university settings is a plus.
• Strong communication and discretion in handling sensitive information.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience managing budgets, schedules, and records.

Responsibilities

• Maintain departmental and grant budget records, including invoices and check requests.
• Monitor account activity and research discrepancies with internal teams.
• Coordinate departmental events and travel arrangements for faculty and guests.
• Manage semester course schedules and department databases.
• Prepare letters, reports, spreadsheets, and presentations.
• Serve as the first contact for students, parents, faculty, staff and visitors.
• Process invoices and track financial documents in Banner system.
• Schedule meetings, reserve facilities, and coordinate supplies.

Skills

Administrative experience

Customer service

Organizational skills

Time management

Communication skills

Microsoft Word

Excel

PowerPoint

Discretion

Education

High school diploma

Tools

Banner system

Job description

LHH is seeking an experienced and highly organized Senior Administrative Assistant to support a well-established higher education institution in Atlanta, GA. This position will provide advanced administrative support to the Department Chair and faculty while coordinating departmental operations, budgets, events, records, and student-related activities.

The ideal candidate will have strong administrative experience, excellent communication skills, and the ability to manage multiple priorities with professionalism, accuracy, and discretion.

Key Responsibilities

• Maintain accurate departmental and grant budget records, including expenses, reconciliations, invoices, purchase requisitions, and check requests
• Monitor account activity and work with internal teams to research and resolve discrepancies
• Coordinate departmental events, including orientations, open houses, meetings, luncheons, and visitor arrangements
• Manage semester course schedules and maintain student, faculty, and program databases
• Prepare letters, reports, proposals, spreadsheets, presentations, graphs, newsletters, flyers, and other departmental materials
• Serve as the first point of contact for students, parents, faculty, staff, administrators, and visitors
• Manage confidential correspondence, records, files, gradebooks, course syllabi, and other sensitive departmental information
• Coordinate travel arrangements, registrations, transportation, and expense reports for faculty, staff, and guests
• Order office and instructional supplies, maintain inventory, and follow up on outstanding orders
• Process invoices and track financial documents through the Banner system
• Schedule appointments, reserve facilities, coordinate refreshments, and support departmental meetings
• Monitor classrooms, laboratories, and office areas and coordinate repair requests as needed
• Assist with exam proctoring, mail distribution, express shipping, applications, and other administrative projects
• Provide general information and assistance to current and prospective students

Qualifications

• High school diploma and at least five years of related administrative experience required
• Previous experience working in a college, university, or academic environment is a plus
• Strong customer service, organizational, and time-management skills
• Excellent written and verbal communication abilities
• Ability to handle sensitive and confidential information appropriately
• Intermediate proficiency with Microsoft Word, Excel, and PowerPoint
• Experience creating spreadsheets, formulas, tables, graphs, mail merges, forms, newsletters, and presentations
• Location: Atlanta, GA
• Schedule: Full-time, Onsite
• Employment Type: Contract, Potential for Hire
• Duration: 10-month position

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.