Sr. Administrative Assistant

Ultimate Staffing; Atlanta (GA); On-site; USD 39,000 - 52,000; Full time

Job summary

Ultimate Staffing in Atlanta is seeking a Sr. Administrative Assistant for a 3-month contract onsite to support the Psychology Department Chair, faculty, students, and visitors.

This role acts as the department's primary administrative liaison and handles office operations, scheduling, records management, and communications. The ideal candidate has five years of administrative experience (academic environment preferred), strong organizational and budgeting skills, and proficiency with Microsoft

Qualifications

• Five years of administrative experience or an equivalent combination of education and experience.
• Experience in an academic environment preferred.
• Strong organizational, communication, customer service, budgeting, and multitasking skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and database systems.

Responsibilities

• Manage departmental budgets, grants, expenditures, reconciliations, and financial records.
• Process purchase requisitions, invoices, expense reports, travel arrangements, and budget documentation.
• Coordinate department events, meetings, orientations, open houses, and faculty activities.
• Maintain departmental databases, records, files, course schedules, and confidential information.
• Serve as the department's first point of contact, responding to inquiries and supporting students, faculty, staff, and visitors.
• Prepare correspondence, reports, spreadsheets, newsletters, presentations, and other administrative documents.
• Monitor office operations, supplies, facilities, and vendor/service needs.
• Provide administrative support to faculty, supervise departmental workflows, and assist with special projects.

Skills

Budgeting

Scheduling

Customer service

Multitasking

Microsoft Office

Verbal communication

Tools

Database systems

Job description

We are looking to hire a Sr. Administrative Assistant for a 3 month contract onsite in Atlanta!

The Senior Administrative Assistant provides advanced administrative and operational support to the Psychology Department Chair, faculty, students, and visitors. This role serves as the primary administrative liaison for the department and is responsible for office operations, budget and grant tracking, purchasing, scheduling, records management, communications, event coordination, and customer service.

Key Responsibilities

• Manage departmental budgets, grants, expenditures, reconciliations, and financial records.
• Process purchase requisitions, invoices, expense reports, travel arrangements, and budget documentation.
• Coordinate department events, meetings, orientations, open houses, and faculty activities.
• Maintain departmental databases, records, files, course schedules, and confidential information.
• Serve as the department's first point of contact, responding to inquiries and supporting students, faculty, staff, and visitors.
• Prepare correspondence, reports, spreadsheets, newsletters, presentations, and other administrative documents.
• Monitor office operations, supplies, facilities, and vendor/service needs.
• Provide administrative support to faculty, supervise departmental workflows, and assist with special projects.

Qualifications

• Five years of administrative experience or an equivalent combination of education and experience.
• Experience in an academic environment preferred.
• Strong organizational, communication, customer service, budgeting, and multitasking skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and database systems.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.