Senior Administrative & Alumni Events Coordinator

University-of-Louisville; Louisville (KY); On-site; USD 52,000 - 66,000; Full time

Job summary

University of Louisville seeks a proactive Administrative Associate to assist the Associate Vice President for Integrated Engagement. You will manage calendars, coordinate Alumni Board and Board of Advisors activities, and handle confidential donor materials while supporting daily philanthropy and alumni engagement operations.

The role requires strong communication, event planning, and administrative skills to ensure smooth office function and successful events.

Qualifications

• Bachelor's degree in a related field plus two years of relevant experience or equivalent
• Ability to manage calendars and events for the AVP
• Strong written and verbal communication and professional demeanor

Responsibilities

• Assist AVP with daily matters and calendar management
• Coordinate alumni visits, events, and board activities
• Manage confidential donor and personnel files
• Prepare routine correspondence and board mailings
• Coordinate travel forms and reimbursements for AVP and staff
• Support event planning and logistics for Alumni Engagement team

Skills

Interpersonal skills

Microsoft Office

Calendar management

Data entry

Travel arrangements

Analysis

Customer relations

Education

Bachelor's degree in related field

Tools

Blackbaud CRM

Job description

University of Louisville seeks a proactive Administrative Associate to assist the Associate Vice President for Integrated Engagement. You will manage calendars, coordinate Alumni Board and Board of Advisors activities, and handle confidential donor materials while supporting daily philanthropy and alumni engagement operations.

The role requires strong communication, event planning, and administrative skills to ensure smooth office function and successful events.