Senior Administrative Aide for CDBG Programs

Prince George's County Public Schools; Upper Marlboro (MD); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health benefits

Paid leave

Retirement plan

Job summary

Prince George's County Government is seeking an Administrative Aide 3 to support the CDBG Portfolio Management Division. The role focuses on coordinating and managing office activities, handling confidential labor-relations tasks, and supporting senior staff across interagency collaborations.

The position requires evening and weekend availability, strong organizational skills, and experience with filing systems and meeting note-taking. Salary offers and benefits are described in the county plan.

Qualifications

• Experience at Administrative Aide II level or equivalent.
• Office coordination, record-keeping and correspondence experience.
• Public-facing administrative support and handling confidential information.

Responsibilities

• Performs routine, complex, and confidential assignments independently and in a timely manner with accuracy and minimal instruction/supervision.
• Proofreads and edits correspondence and reports to ensure accuracy and comprehension.
• Uses professional telephone techniques to answer Division telephones and take messages.
• Coordinates, consolidates, verifies, and compiles weekly, monthly, and annual reports accurately.
• Maintains a log and tracking system for incoming/outgoing assignments, correspondence, and mail.
• Maintains CPD electronic filing system and dashboards; sets up Program Year subrecipient files.
• Retrieves visitors and directs them to appropriate parties; notifies participants of meetings.

Skills

Administrative experience

Office coordination

Secretarial skills

Education

Associate degree in Business Administration or Secretarial Science

Job description

Prince George's County Government is seeking an Administrative Aide 3 to support the CDBG Portfolio Management Division. The role focuses on coordinating and managing office activities, handling confidential labor-relations tasks, and supporting senior staff across interagency collaborations.

The position requires evening and weekend availability, strong organizational skills, and experience with filing systems and meeting note-taking. Salary offers and benefits are described in the county plan.