Administrative Aide 3A

Prince George's County Public Schools; Upper Marlboro (MD); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health benefits

Paid leave

Retirement plan

Job summary

Prince George's County Government is seeking an Administrative Aide 3 to support the CDBG Portfolio Management Division. The role focuses on coordinating and managing office activities, handling confidential labor-relations tasks, and supporting senior staff across interagency collaborations.

The position requires evening and weekend availability, strong organizational skills, and experience with filing systems and meeting note-taking. Salary offers and benefits are described in the county plan.

Qualifications

• Experience at Administrative Aide II level or equivalent.
• Office coordination, record-keeping and correspondence experience.
• Public-facing administrative support and handling confidential information.

Responsibilities

• Performs routine, complex, and confidential assignments independently and in a timely manner with accuracy and minimal instruction/supervision.
• Proofreads and edits correspondence and reports to ensure accuracy and comprehension.
• Uses professional telephone techniques to answer Division telephones and take messages.
• Coordinates, consolidates, verifies, and compiles weekly, monthly, and annual reports accurately.
• Maintains a log and tracking system for incoming/outgoing assignments, correspondence, and mail.
• Maintains CPD electronic filing system and dashboards; sets up Program Year subrecipient files.
• Retrieves visitors and directs them to appropriate parties; notifies participants of meetings.

Skills

Administrative experience

Office coordination

Secretarial skills

Education

Associate degree in Business Administration or Secretarial Science

Job description

Come join our team!
Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

Nature and Variety of Work

The Prince George’s County Department of Housing and Community Development is currently seeking qualified applicants to fill an Administrative Aide 3, grade A17 position, in the CDBG Portfolio Management Division.

About The Position

This is a highly responsible, advanced secretarial/administrative position designed to relieve the CDBG Program Manager of administrative details. The incumbent is responsible for coordinating and managing office activities. The incumbent is required to apply a working knowledge of the programs under the supervisor’s control to solve procedural and management problems. Work at this level and at higher levels in this class series also involves handling highly sensitive and confidential labor relations and related activities. Incumbents in this class work independently under the general supervision of an administrative supervisor. Work is performed in close contact with the Office of the County Executive, County Council, Office of Law, and other legal, public, and private agencies. The incumbent is open and friendly, well-liked by all customers, both internal and external. The incumbent adopts an excellent approach to service to earn and maintain trust, satisfaction, and cooperation in the role. Work performance is evaluated based on accuracy and the timely completion of projects and assignments. The incumbent will be required to work evenings and weekends.

About The Agency

The Department of Housing & Community Development works with affordable housing developers and community partners to support equitable economic growth in the County by creating and preserving quality homes for current and future residents.

Examples of Work

• Performs routine, complex, and confidential assignments independently and in a timely manner with accuracy and minimal instruction/supervision.
• Proofreads and edits correspondence and reports to ensure accuracy and comprehension of material.
• Uses professional telephone techniques to answer Division telephones, screen the CDBG Program Manager’s calls, and take messages.
• Coordinates, consolidates, verifies, and compiles weekly, monthly, and annual reports accurately and within established timeframes.
• Ensures the confidentiality of records, files, and documents.
• Researches, analyzes, develops, and implements office activities and procedures to ensure efficiency, accuracy, and cost-effectiveness.
• Researches and organizes background material for meetings in a timely manner with accuracy and highly reliable data.
• Coordinates, orders, and maintains inventory of office supplies, materials, and equipment.
• Maintains a log and tracking system for all incoming and outgoing assignments, correspondence, requests, reports, and mail.
• Maintains CPD electronic filing system and dashboards. Responsible for setting up CDBG Program Year subrecipient files for Portfolio Managers.
• Retrieves visitors from the Director’s Office and directs them to the requested party or assists them as appropriate or as instructed. Notifies appropriate individuals of scheduled meetings and provides participants with necessary information and materials.
• Coordinates planning and scheduling, attends meetings, and takes comprehensive and accurate notes.
• Maintains an appointment calendar and schedule appointments for the CDBG Program Manager and professional staff.
• Performs tasks and duties that may not be specifically in the job description but are within the general occupational categories and task responsibility level.

Qualifications

Minimum Qualifications

Candidates must meet all minimum qualifications listed below to be eligible for additional consideration:

• Must have experience in the Administrative Aide II level equal to the length of the probationary period of 9 months.

or

• Associates degree in Business Administration or Secretarial Science.
• One (1) year of secretarial/administrative experience which involved working with the public, office management and operational details.

Any equivalent combination of relevant training, education and experience may also be considered.

Additional Eligibility Criteria

Candidates deemed as meeting the minimum qualifications will be invited to complete and pass an online Administrative Aide examination. Applicants who have previously taken and passed the exam on or after 8/1/2024 will not be required to re-test. Previous passing test scores will be applied.

EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.

Additional Information

Salary Range Transparency: The salary range listed in this announcement reflects the offer range for this position. Offers made within this range are based on qualifications, experience, and internal equity.

Tentative Interview Dates: September 22, 23, and 29, 2026. Please note that interview dates are subject to change and only selected candidates will receive confirmation and additional details.

Job Location: 9200 Basil Court, Largo, MD 20774

Conditions of Employment:

• Pass an administered Administrative Aide exam. Applicants who have previously taken the exam on or after 8/1/2024, and passed, will not be required to re-test; instead, previous test scores will be used to receive the passing disposition.
• Be willing and able to work evenings and weekends.
• Have a valid driver's license.
• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties.
• Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.
• Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.

Eligibility to Work

Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS:

If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action Employer. Committed to Diversity and Inclusion in the Workplace.

General Plan Information

The Prince George’s County benefits plan year is from January 1 to December 31.

A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.

Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.

The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).

New employees must enroll in the County’s health benefit plans within thirty (30) days of the hire date.

The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.

After enrolling in the County’s benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).

Employee Benefits

• Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 + hours, per week)
• Group Term Life Insurance
• Long & Short-Term Disability
• Flexible Spending Accounts
• Dependent Care Assistance Program
• Health Care Flexible Spending Account
• Paid Leave (Annual, Personal, & Sick)
• 13 Paid Holidays
• Retirement Benefits
• Defined Benefit Pension Plan
• Employer Contribution Rate-11.71%
• Supplemental Pension Plan
• Employee Contribution Rate (Pre-Tax)-3.48%
• 457(b)
• 403(b)
• Employee Discounts
• Employee Assistance Program
• Voluntary Benefits
• Critical Illness
• Whole Life Insurance
• Accident Insurance
• Legal Services

For additional details, please visit: https://www.princegeorgescountymd.gov/departments-offices/human-resources-management/employees/benefits