Senior Admin Specialist — Lead for Complex Ops

JobAps; Milford (DE); Hybrid; USD 52,000 - 74,000; Full time

Job summary

JobAps in Delaware seeks a Senior Administrative Specialist to provide high-level administrative and technical support for a large operation. You will act as a liaison with internal and external contacts, create documents, manage schedules, and maintain databases in a compliance-driven environment.

The role requires experience in drafting communications, data collection for reports, and offering guidance to management on administrative matters.

Qualifications

• One year of experience in performing administrative specialist work such as composing official documents, drafting and distributing communications or other materials, tracking and resolving issues with workflow, assisting with research, special projects or data/information management, or other similar work in support of administrative, technical, program, and/or office operations.
• One year of experience in using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases.
• One year of experience in collecting, compiling, and evaluating data from multiple sources to prepare reports, letters, or other administrative documents.
• Six months' experience in providing guidance and consultation to management, customers, and others on administrative matters.

Responsibilities

• Acts as a liaison with internal and external contacts to coordinate activities and provide guidance on administrative matters.
• Creates formatted documents, generates presentations, and manages schedules and spreadsheets.
• Delivers excellent customer service in-person or via electronic communication.
• Applies agency services, laws, rules, regulations, standards, policies, and procedures.
• Maintains record-keeping systems to file and retrieve documents per retention schedules.
• Supports monitoring of operational indicators by collecting data and preparing reports.
• Reviews information for completeness and compliance with laws and regulations.
• Drafts and distributes communications for public and internal use.
• Coordinates administrative elements of projects including timelines and meetings.
• Uses information systems to enter, update, and report data.
• Orders and maintains office supplies and equipment.
• Plans meetings, hearings, or conferences and makes travel arrangements.

Skills

Administrative support

Document drafting

Data reporting

Consultation

Tools

MS Office

Databases

Spreadsheets

Job description

JobAps in Delaware seeks a Senior Administrative Specialist to provide high-level administrative and technical support for a large operation. You will act as a liaison with internal and external contacts, create documents, manage schedules, and maintain databases in a compliance-driven environment.

The role requires experience in drafting communications, data collection for reports, and offering guidance to management on administrative matters.