Senior Admin Program Coord, Medical Education & Simulation

University of Texas at Austin; Austin (TX); On-site; USD 56,000 - 65,000; Full time

Job summary

University of Texas at Austin is seeking a Senior Administrative Program Coordinator to provide advanced program coordination and operational support for assessment, simulation, and standardized patient initiatives on the UT Main Campus. The role ensures seamless administration of learning programs, schedules, and communications to promote high-quality participant experiences.

The position collaborates with faculty, learners, standardized patients, and leadership to advance educational outcomes,

Qualifications

• Requires a Bachelor’s Degree in Business Administration, Healthcare Management, or a related field with at least 5 year(s) of experience in administrative or program coordination experience.
• Relevant education and experience may be substituted as appropriate.
• Master’s Degree with at least 7 year(s) of experience in administrative or program coordination, preferably in healthcare.

Responsibilities

• Manages and coordinates program activities and timelines.
• Manages event planning and execution for OSCE, simulation, and Assessment Center activities.
• Coordinates all SP scheduling, assignments, and logistics across UME, GME, CME and other University affiliated programs as directed by their supervisor.
• Trains standardized patients (SP) for events, e.g., OSCE.
• Oversees the preparation and dissemination of program-related documents.
• Facilitates communication between departments and external stakeholders.
• Provides high-level administrative support to the leadership team.
• Manages schedules, appointments, and bookings for executives.
• Prepares and processes expense reports and invoices.
• Monitors project progress and ensures timely completion.

Skills

Multitasking

Communication skills

Project planning

Timeline management

Detail oriented

Documentation accuracy

Issue resolution

Analytical thinking

Medical terminology familiarity

Education

Bachelor’s Degree in Business Administration/Healthcare Management

Master’s Degree in Business Administration/Healthcare Management

Job description

University of Texas at Austin is seeking a Senior Administrative Program Coordinator to provide advanced program coordination and operational support for assessment, simulation, and standardized patient initiatives on the UT Main Campus. The role ensures seamless administration of learning programs, schedules, and communications to promote high-quality participant experiences.

The position collaborates with faculty, learners, standardized patients, and leadership to advance educational outcomes,