Senior Admin Lead, Global Cell Therapy Operations

AstraZeneca GmbH; Gaithersburg (MD); On-site; USD 68,000 - 102,000; Full time

Benefits offered by this job

Incentives program

Retirement plan

Paid time off

Health insurance

Dental and vision coverage

Job summary

AstraZeneca in Gaithersburg, MD seeks an Administrative Coordinator to backbone senior leaders’ calendars, travel, contracts and key processes, enabling clear planning and execution. You will coordinate global meetings, maintain records and drive process excellence across US and Europe teams.

The role emphasizes delivering high-impact operational support, stakeholder communication, and efficient project tracking in a fast-moving cell therapy Clinical Operations environment.

Qualifications

• 5+ years of experience in an administrative role supporting complex projects.
• High School Diploma or GED required
• Excellent technical skills, proficient in Microsoft Office tools such as Outlook, MS-Teams, PowerPoint and SharePoint Online
• Good communication and interpersonal skills
• Fluent written and spoken English skills
• Experience and confidence using virtual meeting technologies such as Teams and Zoom
• Ability to manage multiple projects/tasks/assignments simultaneously and effectively
• Strong customer service skills
• A strong self-starter

Responsibilities

• Lead sophisticated calendars for senior field Executive Directors, prioritize conflicts and adapt quickly to changing priorities so leaders stay focused on what matters most.
• Manage end-to-end travel arrangements (flights, trains, cars, conference registrations, visas) and book rooms globally to keep engagements on track and on budget.
• Plan regular leader meetings with direct reports, including objectives reviews and mentoring sessions, and maintain accurate records for easy access to historical decisions and follow-ups.
• Coordinate seamlessly with administrative colleagues across the US and Europe to align schedules, processes and communications for global activities.
• Provide specialist administrative support for department initiatives, ensuring timelines, documentation and stakeholder updates are consistently managed.
• Develop and maintain team processes, promote standard practices and share expertise in key systems to improve efficiency and reduce cycle times.
• Serve as the point of contact for Gaithersburg site events, aligning stakeholders and logistics to deliver high-quality experiences.
• Plan and execute logistics for live and virtual meetings and conferences, enabling productive sessions and timely outcomes.
• File expense reports accurately and compliantly for leaders, and support prompt creation of contracts and payment of purchase orders.
• Track and support assigned internal projects and processes, generating accurate reports from internal systems under tight time constraints to inform decisions.

Skills

Calendar management

Travel logistics

Microsoft Office

Communication

English fluency

Virtual meeting tools

Project coordination

Customer service

Self-starter

Education

High School Diploma or GED

Bachelor Degree

Tools

Outlook

MS-Teams

PowerPoint

SharePoint Online

Job description

AstraZeneca in Gaithersburg, MD seeks an Administrative Coordinator to backbone senior leaders’ calendars, travel, contracts and key processes, enabling clear planning and execution. You will coordinate global meetings, maintain records and drive process excellence across US and Europe teams.

The role emphasizes delivering high-impact operational support, stakeholder communication, and efficient project tracking in a fast-moving cell therapy Clinical Operations environment.