Administrative Coordinator, Cell Therapy Clinical Operations

AstraZeneca GmbH; Gaithersburg (MD); On-site; USD 68,000 - 102,000; Full time

Benefits offered by this job

Incentives program

Retirement plan

Paid time off

Health insurance

Dental and vision coverage

Job summary

AstraZeneca in Gaithersburg, MD seeks an Administrative Coordinator to backbone senior leaders’ calendars, travel, contracts and key processes, enabling clear planning and execution. You will coordinate global meetings, maintain records and drive process excellence across US and Europe teams.

The role emphasizes delivering high-impact operational support, stakeholder communication, and efficient project tracking in a fast-moving cell therapy Clinical Operations environment.

Qualifications

• 5+ years of experience in an administrative role supporting complex projects.
• High School Diploma or GED required
• Excellent technical skills, proficient in Microsoft Office tools such as Outlook, MS-Teams, PowerPoint and SharePoint Online
• Good communication and interpersonal skills
• Fluent written and spoken English skills
• Experience and confidence using virtual meeting technologies such as Teams and Zoom
• Ability to manage multiple projects/tasks/assignments simultaneously and effectively
• Strong customer service skills
• A strong self-starter

Responsibilities

• Lead sophisticated calendars for senior field Executive Directors, prioritize conflicts and adapt quickly to changing priorities so leaders stay focused on what matters most.
• Manage end-to-end travel arrangements (flights, trains, cars, conference registrations, visas) and book rooms globally to keep engagements on track and on budget.
• Plan regular leader meetings with direct reports, including objectives reviews and mentoring sessions, and maintain accurate records for easy access to historical decisions and follow-ups.
• Coordinate seamlessly with administrative colleagues across the US and Europe to align schedules, processes and communications for global activities.
• Provide specialist administrative support for department initiatives, ensuring timelines, documentation and stakeholder updates are consistently managed.
• Develop and maintain team processes, promote standard practices and share expertise in key systems to improve efficiency and reduce cycle times.
• Serve as the point of contact for Gaithersburg site events, aligning stakeholders and logistics to deliver high-quality experiences.
• Plan and execute logistics for live and virtual meetings and conferences, enabling productive sessions and timely outcomes.
• File expense reports accurately and compliantly for leaders, and support prompt creation of contracts and payment of purchase orders.
• Track and support assigned internal projects and processes, generating accurate reports from internal systems under tight time constraints to inform decisions.

Skills

Calendar management

Travel logistics

Microsoft Office

Communication

English fluency

Virtual meeting tools

Project coordination

Customer service

Self-starter

Education

High School Diploma or GED

Bachelor Degree

Tools

Outlook

MS-Teams

PowerPoint

SharePoint Online

Job description

Administrative Coordinator, Cell Therapy Clinical Operations

Location: Gaithersburg, MD

Introduction to role

Are you energized by keeping complex teams in sync and driving clarity in fast-moving environments? In this role, you will be the operational anchor for senior field leaders enabling the planning, coordination and pace required to deliver cutting-edge cell therapy studies that aim to transform outcomes for people living with cancer. Your work will remove friction, anticipate needs and ensure the right conversations happen at the right time.

Based in Gaithersburg, you will orchestrate calendars, travel, contracts and key business processes across a global, highly collaborative network. You will be a go-to partner who brings order to complexity, connects people and information, and turns plans into action so leaders can focus on advancing our pipeline. Do you thrive on making high-impact teams more effective every day?

Accountabilities

Calendar Leadership: Lead sophisticated calendars for senior field Executive Directors, prioritize conflicts and adapt quickly to changing priorities so leaders stay focused on what matters most.

Global Travel and Meeting Logistics: Manage end-to-end travel arrangements (flights, trains, cars, conference registrations, visas) and book rooms globally to keep engagements on track and on budget.

Team Operations: Plan regular leader meetings with direct reports, including objectives reviews and mentoring sessions, and maintain accurate records for easy access to historical decisions and follow-ups.

Cross-Region Collaboration: Coordinate seamlessly with administrative colleagues across the US and Europe to align schedules, processes and communications for global activities.

Project Administration: Provide specialist administrative support for department initiatives, ensuring timelines, documentation and stakeholder updates are consistently managed.

Process Excellence: Develop and maintain team processes, promote standard practices and share expertise in key systems to improve efficiency and reduce cycle times.

Site Event Coordination: Serve as the point of contact for Gaithersburg site events, aligning stakeholders and logistics to deliver high-quality experiences.

Meeting and Conference Support: Plan and execute logistics for live and virtual meetings and conferences, enabling productive sessions and timely outcomes.

Financial Administration: File expense reports accurately and compliantly for leaders, and support prompt creation of contracts and payment of purchase orders.

Reporting and Tracking: Track and support assigned internal projects and processes, generating accurate reports from internal systems under tight time constraints to inform decisions.

Essential Skills/Experience

• 5+ years of experience in an administrative role supporting complex projects.
• High School Diploma or GED required
• Excellent technical skills, proficient in Microsoft Office tools such as Outlook, MS-Teams, PowerPoint and SharePoint Online
• Good communication and interpersonal skills
• Fluent written and spoken English skills
• Experience and confidence using virtual meeting technologies such as Teams and Zoom
• Ability to manage multiple projects/tasks/assignments simultaneously and effectively
• Strong customer service skills
• A strong self-starter

Desirable Skills/Experience

• Bachelor Degree
• Significant experience as PA for senior Leaders in an international business environment
• Entrepreneurial thinking with respect to use of Gen AI tools and automation tools such as Power Automate
• Experience of working in a pharma or healthcare environment
• Experience in implementing Gen AI tools in admin processes

The annual base pay (or hourly rate of compensation) for this position ranges from $32.66/hr to $49/hr. Our positions offer eligibility for various incentives- an opportunity to receive short-term incentive bonuses, equity-based awards for salaried roles and commissions for sales roles. Benefits offered include qualified retirement programs, paid time off (i.e., vacation, holiday, and leaves), as well as health, dental, and vision coverage in accordance with the terms of the applicable plans.

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility.

Why AstraZeneca

Here, your coordination will fuel a mission to change the course of cancer by partnering with scientists, clinicians and operations experts who bring diverse perspectives and deep expertise. We combine cutting-edge science with modern technology and a global network of collaborators, placing unexpected teams in the same room to accelerate discovery. You will grow in an environment that values curiosity and courage as much as precision and reliability, where kindness sits alongside ambition and individual contributions scale to real patient impact.

Date Posted 17-Aug-2026

Closing Date 25-Aug-2026

Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.