Executive Assistant to the COO, Cell Therapy Enterprise

AstraZeneca GmbH; Gaithersburg (MD); On-site; USD 48,000 - 68,000; Full time

Job summary

AstraZeneca GmbH in Gaithersburg, MD seeks a Senior Administrative Assistant in the Cell Therapy Enterprise to manage meetings, travel, contracts and onboarding. You will support senior leaders including the COO and VP/SVP, coordinate interviews, and handle confidential information across multiple locations.

The role requires strong calendar control, experience with Outlook/Zoom/MS Teams, and the ability to lead projects while maintaining discretion.

Qualifications

• A minimum of 5+ years of administrative experience
• H.S. diploma or GED required; college degree preferred
• Broad administrative assistant experience and project management support experience
• Experience of working within a complex global organization
• Demonstrate intermediate to advanced PC skills and ability, including Microsoft office and other industry applications, e.g. SharePoint, Zoom and Microsoft Teams
• Ability to manage multiple projects/tasks simultaneously and effectively
• Ability to set up meetings & teleconference calls using various types of technology, including telepresence, video conferencing, Skype, Zoom and Microsoft Teams, etc., both domestically & internationally
• Forward-looking, highly motived, focused/proactive problem solver
• Works well independently, as well as in a team setting
• Ability to prioritize tasks and meet deadlines
• Flexible with a 'can-do' attitude
• Keen understanding of professional and diplomatic interpersonal skills
• Possesses general knowledge of working globally within a variety of cultures

Responsibilities

• Facilitate internal and external meetings, and manage scheduling, travel arrangements, and expenses
• Oversee vendor/supplier contracts and assist with purchase orders
• Coordinate candidate interviews and handle confidential information
• Support workload effectively, ensuring activities completed accurately and on time
• End-to-end travel arrangements domestically and internationally
• Plan and manage team events and town halls within budget
• Support onboarding and offboarding processes in AZ systems

Skills

Administrative support

Project management

MS Office

SharePoint

Zoom

Microsoft Teams

Multi-tasking

Meeting coordination

Interpersonal skills

Education

High School Diploma or GED

College degree preferred

Tools

Zoom

Skype

Telepresence

Video conferencing

Job description

AstraZeneca GmbH in Gaithersburg, MD seeks a Senior Administrative Assistant in the Cell Therapy Enterprise to manage meetings, travel, contracts and onboarding. You will support senior leaders including the COO and VP/SVP, coordinate interviews, and handle confidential information across multiple locations.

The role requires strong calendar control, experience with Outlook/Zoom/MS Teams, and the ability to lead projects while maintaining discretion.