Senior Admin & Data Coordinator — NHS Mobilisation

Provide CIC; Colchester (VT); On-site; USD 34,000 - 37,000; Full time

Job summary

Provide CIC is seeking a highly organised Senior Administrator to support the CHIS North mobilisation in Colchester. The role focuses on coordinating diaries, data accuracy in clinical systems, and delivering robust administrative support to ensure the mobilisation programme runs smoothly.

The successful candidate will join a respected social enterprise delivering health and social care services, liaising with external partners and contributing to service development while onboarding new

Qualifications

• Diary coordination
• Meeting scheduling and agenda preparation
• Minute taking
• General administrative duties (post, scanning, stock)
• Data entry and system accuracy
• Report generation from databases
• Customer service and stakeholder liaison

Responsibilities

• Coordinate diaries, arrange meetings, send invites and prepare agendas.
• Take accurate minutes and maintain action logs.
• Handle routine admin tasks (post, scanning, photocopying, stock orders, phone inquiries).
• Assist with training guides, SOPs and user guides.
• Support induction and onboarding of new starters.
• Input data into clinical/administrative systems (e.g., SystmOne) and ensure accuracy.
• Produce standard reports and monitor contact lists and stock levels.
• Respond to queries, chase progress and resolve issues per procedures.
• Represent Provide CIC professionally with external partners.
• Contribute ideas for service development and improvement.
• Support invoice processes for specialist products.

Job description

Provide CIC is seeking a highly organised Senior Administrator to support the CHIS North mobilisation in Colchester. The role focuses on coordinating diaries, data accuracy in clinical systems, and delivering robust administrative support to ensure the mobilisation programme runs smoothly.

The successful candidate will join a respected social enterprise delivering health and social care services, liaising with external partners and contributing to service development while onboarding new