Senior Administrator CHIS | Provide CIC

Provide CIC; Colchester (VT); On-site; USD 34,000 - 37,000; Full time

Job summary

Provide CIC is seeking a highly organised Senior Administrator to support the CHIS North mobilisation in Colchester. The role focuses on coordinating diaries, data accuracy in clinical systems, and delivering robust administrative support to ensure the mobilisation programme runs smoothly.

The successful candidate will join a respected social enterprise delivering health and social care services, liaising with external partners and contributing to service development while onboarding new

Qualifications

• Diary coordination
• Meeting scheduling and agenda preparation
• Minute taking
• General administrative duties (post, scanning, stock)
• Data entry and system accuracy
• Report generation from databases
• Customer service and stakeholder liaison

Responsibilities

• Coordinate diaries, arrange meetings, send invites and prepare agendas.
• Take accurate minutes and maintain action logs.
• Handle routine admin tasks (post, scanning, photocopying, stock orders, phone inquiries).
• Assist with training guides, SOPs and user guides.
• Support induction and onboarding of new starters.
• Input data into clinical/administrative systems (e.g., SystmOne) and ensure accuracy.
• Produce standard reports and monitor contact lists and stock levels.
• Respond to queries, chase progress and resolve issues per procedures.
• Represent Provide CIC professionally with external partners.
• Contribute ideas for service development and improvement.
• Support invoice processes for specialist products.

Job description

Join Us and Help Mobilise a Critical NHS Service!

We are looking for a highly organised, proactive Senior Administrator to join our CHIS North Mobilisation Team. This is an exciting opportunity to play a key role in the mobilisation of child health information services across the region, supporting the safe transfer of sensitive data, coordinating operational activity, and ensuring our mobilisation programme runs smoothly.

If you thrive in a fast‑paced environment, enjoy variety, and take pride in delivering high‑quality administrative support, we want to hear from you.

Operational & Administrative Support

• Coordinating diaries, arranging meetings, sending invites, and preparing agendas.


• Taking accurate minutes and maintaining action logs.


• Managing generic administrative duties such as post, scanning, photocopying, stock ordering, and telephone enquiries.


• Assisting with the development of training guides, SOPs, and user guides.


• Supporting induction processes and helping onboard new starters.

Systems & Data Quality

• Inputting data into clinical and administrative systems (e.g., SystmOne) and ensuring accuracy and completeness.


• Producing standard reports from databases.


• Monitoring and updating contact lists and stock levels.


• Responding to queries, progress chasing, and resolving issues within defined procedures.


• Building effective relationships with external partners and representing Provide CIC professionally.


• Contributing ideas for service development and improvement.


• Supporting invoice processes for specialist products.

Customer Service & Teamwork

• Responding to queries, progress chasing, and resolving issues within defined procedures.


• Building effective relationships with external partners and representing Provide CIC professionally.


• Contributing ideas for service development and improvement.

Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality. Provide is owned by its employees and has primarily social objectives. Any profits we make are reinvested into the local community or back into delivering services.

We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people’s homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.

A highly respected, award winning health and social care provider. We expect our colleagues to demonstrate and uphold our values at all times:

Vision:Transforming Lives

Values:Care, Innovation and Compassion

Mission:An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.

Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+, Ethnic Minority and Men’s Networks.

Proud member of the Disability Confident employer scheme

About Disability Confident Disability Confident is a government scheme. It encourages employers to recruit and retain disabled people and those with long term health conditions.

This advert closes on Monday 9 Nov 2026

Senior Administrator CHIS | Provide CIC

Company: Provide CIC

Salary: £25,760 - £27,476 per annum

Hours: Full-time

Location: Colchester, CO4 9YQ

Job type: Contract

Posting date: 26 Oct 2026

Closing date: 25 Nov 2026