Quality & Safety Specialist Administrator

Provide CIC; Colchester (VT); On-site; USD 38,000 - 42,000; Full time

Job summary

Provide CIC in Colchester is seeking a Specialist Administrator to handle all administrative functions related to the Quality and Safety Team, including confidential record keeping, management of complex databases, coordination of high-level meetings with comprehensive minute taking, project work, and personal assistant duties.

The post holder will show initiative in workload organisation, act as a first point of contact for teams and customers, and provide telephone and email support while

Qualifications

• Experience handling confidential records.
• Experience managing complex databases.
• Ability to take minutes at high-level meetings.
• Experience coordinating meetings and preparing papers.
• Strong organisational and multi-tasking abilities.

Responsibilities

• Lead on administrative processes to support the Quality and Safety Team.
• Handle confidential information with discretion and apply information-sharing rules as needed.
• Prioritise urgent actions and escalation as required.
• Review and format procedural documents and monitor review dates.
• Coordinate agendas and take minutes for high-level meetings.
• Prepare reports for Committees, including the Provide Board, and track action plans.
• Maintain databases and generate dashboards to support QA reporting.

Skills

Confidential records

Database management

Minute taking

Meeting coordination

Personal assistant duties

Job description

Provide CIC in Colchester is seeking a Specialist Administrator to handle all administrative functions related to the Quality and Safety Team, including confidential record keeping, management of complex databases, coordination of high-level meetings with comprehensive minute taking, project work, and personal assistant duties.

The post holder will show initiative in workload organisation, act as a first point of contact for teams and customers, and provide telephone and email support while