Senior Admin Coordinator - Onboarding & Ops Support

Butler America Aerospace L.L.C.; Tucson (AZ); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

401K

Medical insurance

Dental insurance

Vision insurance

Job summary

Butler America Aerospace, LLC. in Tucson, AZ seeks a Senior Administrative Coordinator to support departmental operations, manage calendars, arrange travel, and generate reports. The role requires strong MS Word/Excel/PowerPoint skills and a minimum of 6 years’ related experience.

The position is a 12-month contract, on-site, with duties including onboarding coordination, expense reporting, and coordination of all-hands meetings. Compensation aligns with listed pay range and benefits.

Qualifications

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Experience with Microsoft Office - Word, Excel, PowerPoint.
• Experience scheduling, booking travel, entering VAR's and VMS forms, Visit Registrations, and/or ordering supplies.
• Must be authorized to work in the U.S. without sponsorship now or in the future.

Responsibilities

• Order supplies/materials for Department and supported Programs
• Generate visit requests
• Coordinate onboarding of new employees and subcontractors
• Department and Department Manager Calendar management, meeting scheduling and coordination
• Schedule and coordinate all-hands meetings and subsequent survey distributions
• Generate expense reports
• Collect inputs and generate Department Monthly Highlight Reports
• Input data into and generate reports from various company databases and applications
• Maintain Department Action Item Status and track commitments to completion
• Understand and comply with Clients' policies and procedures, Security functions, and Information/Digital Technology and serve as a front-line resource for employees navigating these systems
• Must be comfortable with mobile devices and using this technology for productivity
• Excellent communication skills, oral and written communication

Skills

Attention to detail

Communication

Independent worker

Multitasking

Teamwork

Education

AA/AS degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Job description

Butler America Aerospace, LLC. in Tucson, AZ seeks a Senior Administrative Coordinator to support departmental operations, manage calendars, arrange travel, and generate reports. The role requires strong MS Word/Excel/PowerPoint skills and a minimum of 6 years’ related experience.

The position is a 12-month contract, on-site, with duties including onboarding coordination, expense reporting, and coordination of all-hands meetings. Compensation aligns with listed pay range and benefits.