Senior Administrative Coordinator

Butler America Aerospace L.L.C.; Tucson (AZ); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

401K

Medical insurance

Dental insurance

Vision insurance

Job summary

Butler America Aerospace, LLC. in Tucson, AZ seeks a Senior Administrative Coordinator to support departmental operations, manage calendars, arrange travel, and generate reports. The role requires strong MS Word/Excel/PowerPoint skills and a minimum of 6 years’ related experience.

The position is a 12-month contract, on-site, with duties including onboarding coordination, expense reporting, and coordination of all-hands meetings. Compensation aligns with listed pay range and benefits.

Qualifications

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Experience with Microsoft Office - Word, Excel, PowerPoint.
• Experience scheduling, booking travel, entering VAR's and VMS forms, Visit Registrations, and/or ordering supplies.
• Must be authorized to work in the U.S. without sponsorship now or in the future.

Responsibilities

• Order supplies/materials for Department and supported Programs
• Generate visit requests
• Coordinate onboarding of new employees and subcontractors
• Department and Department Manager Calendar management, meeting scheduling and coordination
• Schedule and coordinate all-hands meetings and subsequent survey distributions
• Generate expense reports
• Collect inputs and generate Department Monthly Highlight Reports
• Input data into and generate reports from various company databases and applications
• Maintain Department Action Item Status and track commitments to completion
• Understand and comply with Clients' policies and procedures, Security functions, and Information/Digital Technology and serve as a front-line resource for employees navigating these systems
• Must be comfortable with mobile devices and using this technology for productivity
• Excellent communication skills, oral and written communication

Skills

Attention to detail

Communication

Independent worker

Multitasking

Teamwork

Education

AA/AS degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Job description

Senior Administrative Coordinator

Location: Tucson, AZ

Duration: 12 months contract

Job ID: #73015

Pay Range: $21-24.50

Description

• Order supplies/materials for Department and supported Programs


• Generate visit requests.


• Coordinate the onboarding of new employees and subcontractors.


• Department and Department Manager Calendar management, meeting scheduling and coordination.


• Schedule and coordinate all-hands meetings and subsequent survey distributions


• Generate expense reports.


• Collect inputs and generate Department Monthly Highlight Reports.


• Input data into and generate reports from various company databases and applications


• Maintain Department Action Item Status and proactively track commitments to completion.


• Understand and comply with Clients' policies and procedures, Security functions, and Information/Digital Technologyand serve as a front-line resource for employees navigating these systems.


• Must be comfortable with working on mobile devices and using this technology for increasing productivity of both the main office and other locations where the SI&T Leader may travel.


• Excellent communication skills, oral and written communication (i.e. writing, spelling, grammar and punctuation).

Required Skill Sets

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.


• Experience with Microsoft Office - Word, Excel, PowerPoint.


• Experience scheduling, booking travel, entering VAR's and VMS forms, Visit Registrations, and/or ordering supplies.


• Must be authorized to work in the U.S. without sponsorship now or in the future. There is no visasponsorship for this position.

Desired Skill Sets

• Advanced computer skills in Microsoft Office (MS Word, PowerPoint and Excel), including the ability to merge Excel data into PowerPoint presentations, perform advanced Excel functions, and manage Internal/External SharePoint platforms effectively.


• Demonstrated excellent attention to detail, ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment.


• Strong interpersonal skills.


• Ability to work collaboratively as part of a team, with flexibility to adapt to changing situations and responsibilities.


• Highly organized with the ability to prioritize tasks, manage multiple responsibilities, and proactively anticipate needs and their impacts.


• Experience in dealing with customers and ability to multitask.


• Strong attention to detail, with the ability to work independently with minimal supervision, and effectively adapt to shifting priorities in a fast-paced environment.

Years of Experience Required

• Minimum of 6 years of relevant experience.

Education Level Required

• Typically requires an AA/AS degree (or other 2-year post high school training).


• US Citizen

Benefits Provided

401K,medical, dental, and vision, sick time as applicable to state law.

Equal Opportunity Employer

Butler America Aerospace, LLC. is an equal opportunity employer. Butler evaluates applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. The Butler America Aerospace, LLC. EEO Policy Statement and \"Know Your Rights\" Poster is available here: Applicant and Employee Notices.

Reasonable Accommodation for Individuals with Disabilities

Butler America Aerospace, LLC. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact the Human Resources Department at [e-mail].