Global Programs Admin & Logistics Lead

Natural Resources Defense; Washington (District of Columbia); Hybrid; USD 63,000 - 73,000; Full time

Job summary

NRDC in Washington, DC seeks a Senior Administrative Coordinator to join the International Department’s Strategy, Planning, and Operations team. The role provides budget, contracting, invoicing, scheduling, expense reporting, and travel/event planning support for the Global Division and Africa Initiative.

You will work in a fast-paced, cross-cultural environment, coordinating with international partners, managing vendor setups, and helping plan meetings and events.

Qualifications

• High School Diploma or GED.
• 3-5 years of relevant work experience.
• Experience working with international partners is strongly desired.
• Proficiency in written and spoken French to support occasional document review, translation/interpretation and coordination with external partners or vendors, is desired but not required.
• Experience coordinating event logistics.

Responsibilities

• Provide budgeting and accounting support, including processing invoices, maintaining contracts and financial records from domestic and international vendors, preparing reports, and tracking spend.
• Responsible for contract submission and facilitation of institutional processes related to contract approval and vendor set-up.
• Manage centralized electronic filing systems and databases related to budget tracking, contracts, invoices and other team files for the assigned team.
• Schedule calendar appointments and meetings.
• Draft, edit, format, or proofread materials, correspondence or reports.
• Create and submit expense reports on behalf of assigned team members and provide instruction on proper coding and report submission to team members who do not receive individual support.
• May be asked to book travel and plan associated logistics – including for international travel.
• Schedule, organize, prepare for, and follow-up on assigned meetings, including planning logistics, preparing materials, taking and synthesizing notes, and sending out action items.
• Assist with event planning and management, which may require working with external parties, event scheduling, arranging catering, printing, materials preparation, and liaising with Workplace Strategy.
• Lead logistics and administrative workstreams, including event and meeting planning, and oversight of expense tracking for both project codes and grant codes and re-classification of expenses.
• Work with internal subject matter experts or points of contact to coordinate deliverables, materials, or document submission.

Job description

NRDC in Washington, DC seeks a Senior Administrative Coordinator to join the International Department’s Strategy, Planning, and Operations team. The role provides budget, contracting, invoicing, scheduling, expense reporting, and travel/event planning support for the Global Division and Africa Initiative.

You will work in a fast-paced, cross-cultural environment, coordinating with international partners, managing vendor setups, and helping plan meetings and events.