Senior Admin Coordinator, Anesthesiology & Critical Care

John Hopkin’s University; Baltimore (MD); On-site; USD 30,000 - 52,000; Full time

Job summary

Johns Hopkins University in Baltimore seeks a Sr. Administrative Coordinator for Anesthesiology & Critical Care Medicine to provide administrative support, office management, and calendar coordination for the ACCM director and two divisions.

The role involves budgeting support, travel logistics, meeting materials, onboarding, and coordinating with HR, Finance, IT and facilities. Strong organizational, communication, and problem‑solving skills are essential in this demanding academic medical

Qualifications

• High school diploma or graduation equivalent.
• Four years of related experience.
• Education may substitute for experience and vice versa per JHU rules.

Responsibilities

• Plan, support, and organize daily activities of the office, unit or program.
• Provide complex administrative support for ACCM Director’s Office and two ACCM Divisions.
• Manage calendars, schedule meetings, coordinate agendas and follow up on deliverables.
• Prepare, edit and format correspondence, reports, presentations, and other documents.
• Support department budget administration, including monitoring expenses and budget development.
• Coordinate travel and logistics for faculty candidates, guest lecturers and visitors.
• Coordinate onboarding, orientation, transfers and offboarding with HR, Finance and IT.
• Prepare meeting materials and provide staff support for high-level meetings; record minutes.
• Maintain organized electronic files and documentation-control practices.
• Coordinate general office services: purchasing, records control, moves/renovations.
• Screen and triage correspondence and requests; route and escalate issues.
• May serve as liaison with facilities or other service providers.
• Identify and resolve administrative problems; analyze operating practices.
• Support scheduling systems and maintain accurate administrative information.
• Develop administrative processes to ensure general office efficiency.
• Assist planning events and conferences for the department/director’s office.
• Maintain transaction records; assist with budget tracking and reporting.
• Coordinate with vendors, procurement, finance, facilities and IT.
• Perform non-routine and confidential administrative functions as needed.
• Other duties as assigned.

Skills

Calendar Management

Event Coordination

Financial Administration

Interpersonal Skills

Meeting Coordination

Office Procedures

Oral and Written Communications

Organizational Skills

Project Management

Report Writing

Education

High school diploma

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Johns Hopkins University in Baltimore seeks a Sr. Administrative Coordinator for Anesthesiology & Critical Care Medicine to provide administrative support, office management, and calendar coordination for the ACCM director and two divisions.

The role involves budgeting support, travel logistics, meeting materials, onboarding, and coordinating with HR, Finance, IT and facilities. Strong organizational, communication, and problem‑solving skills are essential in this demanding academic medical