Senior Admin Assistant – Policy & Operations

FALL CREEK FARM & NURSERY; Austin (TX); Hybrid; USD 49,000 - 60,000; Full time

Benefits offered by this job

100% paid employee health insurance

Defined benefit pension plan

Generous time off benefits

Career advancement opportunities

Job summary

Health & Human Services Commission in Austin, TX seeks an Administrative Assistant V to support the HCR ARU - Admin SS & Mobile unit. The role involves handling inquiries, maintaining documentation, and coordinating meetings and training, with a focus on accuracy and timely communication.

The position is full-time, FLSA nonexempt, with telework potential. Candidates should have strong MS Office skills and experience in administrative procedures and program documentation.

Qualifications

• Experience using Microsoft Word, Excel, Outlook, PowerPoint and virtual meeting software.
• Experience preparing and proofreading administrative reports, studies, or specialized projects.
• Valid driver’s license required.

Responsibilities

• Attends a regular schedule and collaborates with agency staff and managers.
• Responds to inquiries, tracks calls and emails, and maintains FAQs and procedures.
• Prepares and distributes program materials, memos, and manuals; maintains spreadsheets.
• Monitors inspection reports, maintains POC databases, and ensures form accuracy.
• Coordinates meetings, prepares agendas, and distributes minutes; trains staff as needed.

Skills

Verbal communication

Written communication

Quality improvement practices

Office procedures

Time management

PowerPoint

Tools

Microsoft Word

Outlook

TEAMS

SharePoint

Excel

Salesforce

Access

PowerPoint

Job description

Health & Human Services Commission in Austin, TX seeks an Administrative Assistant V to support the HCR ARU - Admin SS & Mobile unit. The role involves handling inquiries, maintaining documentation, and coordinating meetings and training, with a focus on accuracy and timely communication.

The position is full-time, FLSA nonexempt, with telework potential. Candidates should have strong MS Office skills and experience in administrative procedures and program documentation.