Senior Accounts Payable Specialist

The Woodlands Township; Spring (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

The Woodlands Township is seeking an Accounts Payable Clerk to manage invoices, payments and vendor communications. This role requires attention to detail in posting expenditures and ensuring compliance with purchasing policies.

Ideal candidates will have an associate degree in accounting, at least three years in accounts payable, and proficiency with MS Excel, Word and Outlook; Tyler ERP experience is a plus. This is an on-site position based in Texas.

Qualifications

• Associate degree in Accounting or equivalent required.
• Three years of increasing responsibility in accounts payable or related field.
• Proficient in MS Excel, Word and Outlook; Tyler ERP experience preferred.

Responsibilities

• Review invoices for proper PO and contract liquidation.
• Audit invoices and check requests for compliance with purchasing and approval policies.
• Review and post invoices, check requests and personal expense reimbursements.
• Review batches for accurate vendor selection, G/L accounts and invoice amounts.
• Process, print and distribute A/P checks.
• Review and reconcile vendor statements.
• Process check voids weekly as needed.
• Maintain accurate and up-to-date vendor files including monitoring W-9s.
• Maintain excellent communication with vendors and employees.
• Respond to inquiries from employees, management and vendors on accounts payable issues; conduct research to resolve problems.
• Maintain accurate and organized records.
• Provide escheatable information for annual reporting.
• Assist in developing and implementing accounts payable process improvements.
• Monitor company invoice e-mail.
• Match credit card statement charges with receipts.
• Perform special projects and analysis as required.
• Performs other duties as assigned.

Skills

Accounts payable

Vendor management

Reconciliation

Excel

Education

Associate degree in Accounting

Tools

MS Word

MS Outlook

Tyler ERP

Job description

Description

• Review invoices for proper purchase order and contract liquidation.
• Audit invoices and check requests for compliance with company's purchasing and approval policies.
• Review and post invoices, check requests and personal expense reimbursements.
• Review batches for accurate selection of vendors, G/L account numbers and invoice amounts (for multiple departments and companies).
• Process, print and distribute A/P checks.
• Review and reconcile vendor statements.
• Process check voids weekly as needed.
• Maintain excellent communication with vendors and employees.
• Respond to inquiries from employees, management and vendors on accounts payable issues; conduct research to resolve problems.
• Maintain accurate and organized records.
• Assist in developing and implementing accounts payable process improvements.
• Monitor company invoice e-mail.
• Match credit card statement charges with receipts turned in for payment processing.
• Perform special projects and analysis as required.
• Performs other duties as assigned.

Description

Summary of Duties:

Essential Duties And Responsibilities

• Review invoices for proper purchase order and contract liquidation.
• Audit invoices and check requests for compliance with company's purchasing and approval policies.
• Review and post invoices, check requests and personal expense reimbursements.
• Review batches for accurate selection of vendors, G/L account numbers and invoice amounts (for multiple departments and companies).
• Process, print and distribute A/P checks.
• Review and reconcile vendor statements.
• Process check voids weekly as needed.
• Maintain accurate, up-to-date vendor files including monitoring W-9’s.
• Maintain excellent communication with vendors and employees.
• Respond to inquiries from employees, management and vendors on accounts payable issues; conduct research to resolve problems.
• Maintain accurate and organized records.
• Provide escheatable information for annual reporting.
• Assist in developing and implementing accounts payable process improvements.
• Monitor company invoice e-mail.
• Match credit card statement charges with receipts turned in for payment processing.
• Perform special projects and analysis as required.
• Performs other duties as assigned.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Qualifications

Minimum Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

Associate Degree (A. A.) or equivalent in Accounting or Business Administration.

Experience:

Three (3) years of increasing responsibility and training in accounts payable or equivalent combination of education and experience. Possess a thorough understanding of accounts payable and general ledger.

Computer Skills:

Advance computer and troubleshooting skills. To perform this job successfully, an individual should be proficient in MS (Excel, Word and Outlook). Tyler ERP software experience preferred. Has the ability to enter high volume of transactions with great degree of accuracy.

The Woodlands Township is an Equal Opportunity Employer and values diversity at all levels of its workforce.