Senior Accounts Payable Specialist

The Woodlands Township; Research Forest (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

The Woodlands Township is seeking a Senior Accounts Payable Specialist to lead accurate review, posting, and timely payment of invoices within the AP division. You will audit invoices for PO and contract compliance, process checks, and maintain vendor records including W-9s. Strong Excel and Tyler ERP experience are preferred.

This on-site role requires attention to detail and the ability to handle high-volume transactions while providing excellent service to vendors and internal staff.

Qualifications

• In-depth understanding of accounts payable and G/L processes.
• 3 years of increasing responsibility in accounts payable or equivalent.
• Proficiency with MS Office and ERP systems.

Responsibilities

• Review invoices for PO and contract liquidation and post invoices.
• Process, print and distribute AP checks; manage vendor statements.
• Maintain vendor files and W-9s; respond to inquiries from staff and vendors.
• Assist in process improvements and special projects.
• Perform month-end tasks and reconcile AP accounts.

Skills

Communication skills

Attention to detail

Education

Associate degree in Accounting or Business Administration

Tools

MS Excel

MS Word

MS Outlook

Tyler ERP

Job description

Summary of Duties: Under limited supervision of the Accounting Manager and following established guidelines, the Senior Accounts Payable Specialist takes a leading role in the accurate review/processing and timely payment of invoices, and posting of invoices, check requests, and other approved bills by the Accounts Payable division.Essential Duties and Responsibilities:Review invoices for proper purchase order and contract liquidation.Audit invoices and check requests for compliance with company's purchasing and approval policies.Review and post invoices, check requests and personal expense reimbursements.Review batches for accurate selection of vendors, G/L account numbers and invoice amounts (for multiple departments and companies).Process, print and distribute A/P checks.Review and reconcile vendor statements.Process check voids weekly as needed.Maintain accurate, up-to-date vendor files including monitoring W-9’s.Maintain excellent communication with vendors and employees.Respond to inquiries from employees, management and vendors on accounts payable issues; conduct research to resolve problems.Maintain accurate and organized records.Provide escheatable information for annual reporting.Assist in developing and implementing accounts payable process improvements.Monitor company invoice e-mail.Match credit card statement charges with receipts turned in for payment processing.Perform special projects and analysis as required.Performs other duties as assigned.Supervisory Responsibilities: This job has no supervisory responsibilities.Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education: Associate Degree (A. A.) or equivalent in Accounting or Business Administration.Experience: Three (3) years of increasing responsibility and training in accounts payable or equivalent combination of education and experience. Possess a thorough understanding of accounts payable and general ledger.Computer Skills: Advance computer and troubleshooting skills. To perform this job successfully, an individual should be proficient in MS (Excel, Word and Outlook). Tyler ERP software experience preferred. Has the ability to enter high volume of transactions with great degree of accuracy.The Woodlands Township is an Equal Opportunity Employer and values diversity at all levels of its workforce.