Senior Accounts Payable Specialist

Green Key Resources; New York (NY); Hybrid; USD 85,000 - 105,000; Full time

Job summary

Green Key Resources in New York, NY is seeking an Accounts Payable Lead to manage end-to-end invoice processing in Esker and D365 BC. This hands-on role will ensure timely posting, proper coding, and compliant approvals while guiding a small AP team.

You will collaborate with Accounting, Procurement and Operations to resolve exceptions, drive process improvements, and support month-end close. Hybrid work with four days in office and Fridays remote; 5+ years in AP preferred and strong ERP/OCR

Qualifications

• 5+ years of Accounts Payable experience.
• Experience working in high-volume invoice processing environments.
• Strong understanding of invoice coding, approval workflows, reconciliations, and internal controls.
• Experience working with ERP systems and OCR software.
• Strong organizational, analytical, and problem-solving skills.

Responsibilities

• Manage the full invoice lifecycle from receipt in Esker through posting in D365 Business Central.
• Monitor invoice queues and ensure timely processing of all invoices.
• Review invoices for proper GL coding, department allocation, entity assignment, and supporting documentation.
• Ensure invoices receive appropriate approvals prior to posting.
• Follow up on outstanding approvals and resolve workflow bottlenecks.
• Investigate and resolve invoice discrepancies, exceptions, and processing issues.
• Ensure invoices are posted accurately and timely to support month-end close.
• Serve as the primary Esker user and support invoice workflow administration and troubleshooting.
• Identify opportunities for process improvement and greater efficiency.
• Provide guidance and support to 1–2 AP Clerks.
• Handle additional ad hoc requests from the Accounting Manager or other supervisors.

Skills

Accounts Payable

High-volume invoicing

ERP experience

OCR software

Attention to detail

Analytical skills

Month-end close support

Tools

Esker

Microsoft Dynamics 365 Business Central

Excel

Job description

Accounts Payable Lead / Senior AP Specialist

Department: Finance & Accounting

Location: New York, NY – Hybrid (4 days in office, Fridays remote)

Reports To: Accounting Manager

Position Summary

The Accounts Payable Lead is responsible for managing the end-to-end invoice processing function, from receipt in Esker through posting in Microsoft Dynamics 365 Business Central (D365 BC). This is a hands‑on role focused on ensuring invoices are processed timely, approved appropriately, coded accurately, and posted in accordance with company policies and accounting requirements.

The AP Lead will serve as the primary owner of the AP workflow, support a small AP team, and work closely with Accounting, Procurement, and Operations to resolve invoice exceptions and improve processes. Esker and Microsoft Dynamics 365 Business Central are key systems used in this role.

Key Responsibilities

• Manage the full invoice lifecycle from receipt in Esker through posting in D365 Business Central.
• Monitor invoice queues and ensure timely processing of all invoices.
• Review invoices for proper GL coding, department allocation, entity assignment, and supporting documentation.
• Ensure invoices receive appropriate approvals prior to posting.
• Follow up on outstanding approvals and resolve workflow bottlenecks.
• Investigate and resolve invoice discrepancies, exceptions, and processing issues.
• Ensure invoices are posted accurately and timely to support month‑end close.
• Serve as the primary Esker user and support invoice workflow administration and troubleshooting.
• Identify opportunities for process improvement and greater efficiency.
• Provide guidance and support to 1–2 AP Clerks.
• Handle additional ad hoc requests from the Accounting Manager or other supervisors.

Qualifications

Required

• 5+ years of Accounts Payable experience.
• Experience working in high-volume invoice processing environments.
• Strong understanding of invoice coding, approval workflows, reconciliations, and internal controls.
• Experience working with ERP systems and OCR software.
• Strong organizational, analytical, and problem‑solving skills.

Preferred

• Experience with the Esker AP module.
• Experience with Microsoft Dynamics 365 Business Central.
• Advanced Excel skills, including XLOOKUP, SUMIF, Pivot Tables, and data cleanup.

Success in This Role

• Invoices are processed accurately and timely from receipt in Esker through posting in D365.
• Approval delays and invoice backlogs are minimized.
• Invoice coding is accurate and supported by appropriate documentation.
• Strong proficiency with the Esker platform and its workflow functionality.
• Month‑end deadlines are consistently achieved.
• AP processes remain efficient, organized, and scalable.