Senior Accounts Payable Specialist

Socket.dev; Fort Worth (TX); On-site; USD 43,000 - 47,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Paid time off

Paid family leave

EAP

Job summary

Urgo Medical North America is seeking an Accounts Payable Specialist to manage vendor invoices, expense reports, and supplier payments while ensuring policy compliance. This role serves as the liaison between vendors, employees, and internal departments in a fast-paced environment.

You will handle the AP mailbox, perform PO matching, reconciliation, and 1099 support, with SAP ERP experience preferred and Concur exposure.

Qualifications

• Associates or Bachelors degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent experience will be considered.
• Minimum of 3 years of Accounts Payable experience in a multi-entity and international environment.
• Experience processing vendor invoices, employee expense reports, and supplier payments.
• Strong understanding of accounts payable processes, controls, and best practices.
• Experience managing vendor relationships and resolving invoice and payment discrepancies.
• Strong data entry skills with a high degree of accuracy and attention to detail.
• Proficiency in Microsoft Office Suite, including intermediate to advanced Excel skills.
• Excellent organizational skills with the ability to prioritize workloads and meet deadlines.
• Strong verbal and written communication skills.

Responsibilities

• Manage the Accounts Payable shared mailbox, ensuring invoices, payment inquiries, vendor communications, and internal requests are reviewed, assigned, and addressed in a timely manner.
• Process vendor invoices accurately and efficiently while ensuring compliance with company policies and approval requirements.
• Review invoices for proper coding, supporting documentation, purchase order matching, and required approvals prior to entry into the accounting system.
• Perform two-way and three-way matching of purchase orders, receipts, and invoices, as applicable.
• Verify invoice information, including pricing, quantities, payment terms, tax treatment, and vendor details.
• Process non-purchase order invoices and ensure appropriate coding and approval routing.
• Monitor invoice workflow and proactively follow up on pending approvals to ensure timely payment processing.
• Prepare and process recurring payment runs, including ACH, wire, and check payments.
• Monitor payment schedules to ensure vendors are paid accurately and on time while maximizing available payment terms and discounts.
• Research and resolve invoice discrepancies, payment issues, duplicate invoices, pricing disputes, and vendor inquiries.
• Reconcile vendor statements and proactively resolve outstanding balances and discrepancies.
• Ensure vendor W-9 forms and other required compliance documentation are obtained and maintained.
• Assist with annual 1099 preparation and reporting requirements.
• Monitor accounts payable aging and elevate overdue or unresolved items as appropriate.
• Maintain organized accounts payable records and supporting documentation in accordance with company document retention policies.

Skills

Attention to detail

Organizational skills

Time management

Analytical skills

Communication skills

Teamwork

Confidentiality

Education

Associates or Bachelors degree in Accounting/Finance/Business Administration

Tools

SAP

Concur

Job description

Urgo Medical North America is seeking an Accounts Payable Specialist to manage vendor invoices, expense reports, and supplier payments while ensuring policy compliance. This role serves as the liaison between vendors, employees, and internal departments in a fast-paced environment.

You will handle the AP mailbox, perform PO matching, reconciliation, and 1099 support, with SAP ERP experience preferred and Concur exposure.