Senior Accounts Payable Manager | Hybrid, Team Leadership

Kahana Feld; Buffalo (NY); Hybrid; USD 110,000 - 130,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Kahana Feld in Buffalo, NY is seeking an Accounts Payable Manager to oversee the accounts payable function, manage a team, and ensure accurate, timely payments and robust internal controls. You will coordinate with attorneys and finance, ensure proper approvals and client billing alignment, and lead process improvements.

The role requires 5+ years in accounts payable with leadership experience, familiarity with legal accounting systems, and a Bachelor’s degree or equivalent experience.

Qualifications

• 5+ years of progressively responsible accounts payable or accounting experience, including experience supervising or leading a team.
• Experience in a law firm or other professional services environment preferred.
• Strong understanding of accounts payable controls, general ledger coding, reconciliations, and expense management.
• Experience with a legal accounting system, such as Aderant, preferred.
• Strong organizational, analytical, and communication skills, with the ability to resolve issues across departments.
• Sound judgment and discretion when handling confidential financial, employee, vendor, and client information.
• Bachelor’s degree in accounting, finance, business, or a related field preferred; equivalent relevant experience may be considered.

Responsibilities

• Manage the full accounts payable cycle, from invoice receipt and review through approval, payment, reconciliation, and record retention.
• Review invoices and expenses for required documentation, appropriate approvals, accurate coding, and compliance with firm policies and applicable client billing guidelines.
• Coordinate payment runs and resolves vendor inquiries while maintaining appropriate approval processes and segregation of duties.
• Maintain vendor records and oversee controls for vendor setup, tax documentation, and changes to payment instructions.
• Reconcile accounts payable records and support month-end and year-end close, accruals, audits, and Form 1099 preparation.
• Supervise and develop accounts payable staff by establishing daily priorities, managing workloads, and monitoring performance and processing accuracy.
• Coordinate with the Procurement and Expense Manager regarding analytical standards, specialized training, and review procedures for AP Analysts.
• Oversee the recording of client and matter expenses, coordinating with Billing to resolve coding issues and support timely, accurate client cost recovery.
• Coordinate with the Procurement & Expense Manager regarding AP-related payment processing and accounting activities for employee reimbursements and corporate credit card transactions.
• Develop procedures, reporting, and performance measures to improve payment accuracy, processing times, and visibility into outstanding obligations.
• Partner with Finance leadership to identify process risks, strengthen internal controls, and support system and workflow improvements.
• Lead special projects as assigned.

Skills

AP Management

Team Leadership

Internal Controls

Communication

Education

Bachelor's degree

Tools

Aderant

Job description

Kahana Feld in Buffalo, NY is seeking an Accounts Payable Manager to oversee the accounts payable function, manage a team, and ensure accurate, timely payments and robust internal controls. You will coordinate with attorneys and finance, ensure proper approvals and client billing alignment, and lead process improvements.

The role requires 5+ years in accounts payable with leadership experience, familiarity with legal accounting systems, and a Bachelor’s degree or equivalent experience.