Senior Accounts Payable & Finance Operations Specialist (Mandarin Preferred)

CCS Service LLC; California; Hybrid; USD 70,000 - 100,000; Full time

Job summary

CCS Service LLC, part of Chubby Cattle International, seeks a Senior Accounts Payable & Finance Operations Specialist (Mandarin Preferred) in a hybrid role based in Los Angeles. You will support AP, inventory management, month-end close, and finance operations across 50+ locations, with emphasis on Craftable, Restaurant365, MarginEdge, MarketMan, and related systems.

The ideal candidate has 3+ years in AP/Finance operations, strong Excel/Google Sheets skills, and Mandarin is preferred for

Qualifications

• 3+ years in Accounts Payable, Accounting, or Finance Operations.
• Restaurant, hospitality, multi-unit retail, or other high-volume multi-location experience preferred.
• Experience with Craftable preferred.
• Experience with Restaurant365, MarginEdge, MarketMan, or similar restaurant inventory/AP platforms valued.
• Strong understanding of AP workflows, invoice coding, vendor reconciliation, inventory, and month-end close.
• Experience supporting multiple locations or legal entities preferred.
• Strong Excel / Google Sheets skills.
• Highly organized and detail-oriented with the ability to manage a high volume of transactions and deadlines.
• Strong communication and problem-solving skills.
• Mandarin Chinese proficiency preferred for occasional work-related communication.

Responsibilities

• Support new store setup, including system configuration, item list creation, vendor setup, and operational information maintenance
• Manage invoice mapping, bill approvals, invoice processing, and payment reconciliation within Craftable
• Troubleshoot invoice, vendor, item, inventory, and store-level system issues
• Maintain accurate restaurant-level financial and inventory data
• Manage high-volume invoice processing across multiple restaurant locations and entities
• Review invoice coding, approvals, supporting documentation, and payment status
• Support the AP-side month-end close process, including invoice completeness checks, expense review, inventory verification, and reconciliations
• Coordinate with restaurant managers to ensure invoices and month-end documentation are submitted accurately and on time
• Reconcile vendor statements and resolve missing invoices, credits, duplicate charges, and payment discrepancies
• Review restaurant inventory submissions and investigate unusual variances
• Perform COGS calculations, variance analysis, and audits
• Identify inventory and invoice discrepancies and work with restaurant operations to resolve issues
• Help improve inventory accuracy and restaurant cost-control processes
• Conduct inventory, invoice, and finance process training for new General Managers
• Support new restaurant openings and finance system onboarding
• Work closely with store managers, vendors, Operations, and Finance teams to resolve day-to-day financial issues
• Assist with process improvement and standardization as the company continues to scale
• Support account monitoring and banking administration
• Assist with internal transfers, wire submissions, payment processing, and account information updates
• Support reconciliation and documentation related to banking activities

Skills

AP workflows

Multi-location experience

Excel / Google Sheets

Vendor reconciliation

Communication

Mandarin preferred

Tools

Craftable

Restaurant365

MarginEdge

MarketMan

Job description

Senior Accounts Payable & Finance Operations Specialist (Mandarin Preferred)

Full Time Hybrid

CCS Service LLC

1388 Fullerton Rd, Rowland Heights, CA 91748 • Chubby Group - CCS Service LLC

Chubby Cattle International is seeking an experienced Senior Accounts Payable & Finance Operations Specialist to join our growing Finance team in Los Angeles.

As our restaurant group continues to expand across the U.S., this position will support accounts payable, inventory management, month-end close, restaurant finance operations, and financial systems across 50+ locations.

We are especially interested in candidates who have experience with Craftable, Restaurant365 (R365), MarginEdge, MarketMan, or other restaurant inventory/AP management systems.

Key Responsibilities

• Support new store setup, including system configuration, item list creation, vendor setup, and operational information maintenance
• Manage invoice mapping, bill approvals, invoice processing, and payment reconciliation within Craftable
• Troubleshoot invoice, vendor, item, inventory, and store-level system issues
• Maintain accurate restaurant-level financial and inventory data

Accounts Payable & Month-End Close

• Manage high-volume invoice processing across multiple restaurant locations and entities
• Review invoice coding, approvals, supporting documentation, and payment status
• Support the AP-side month-end close process, including invoice completeness checks, expense review, inventory verification, and reconciliations
• Coordinate with restaurant managers to ensure invoices and month-end documentation are submitted accurately and on time
• Reconcile vendor statements and resolve missing invoices, credits, duplicate charges, and payment discrepancies

Inventory & COGS

• Review restaurant inventory submissions and investigate unusual variances
• Perform COGS calculations, variance analysis, and audits
• Identify inventory and invoice discrepancies and work with restaurant operations to resolve issues
• Help improve inventory accuracy and restaurant cost-control processes

Training & Operations Support

• Conduct inventory, invoice, and finance process training for new General Managers
• Support new restaurant openings and finance system onboarding
• Work closely with store managers, vendors, Operations, and Finance teams to resolve day-to-day financial issues
• Assist with process improvement and standardization as the company continues to scale

Banking & Payment Operations

• Support account monitoring and banking administration
• Assist with internal transfers, wire submissions, payment processing, and account information updates
• Support reconciliation and documentation related to banking activities

Qualifications

• 3+ years of Accounts Payable, Accounting, or Finance Operations experience preferred
• Restaurant, hospitality, multi-unit retail, or other high-volume multi-location experience strongly preferred
• Experience with Craftable preferred
• Experience with Restaurant365, MarginEdge, MarketMan, or similar restaurant inventory/AP platforms is also highly valued
• Strong understanding of AP workflows, invoice coding, vendor reconciliation, inventory, and month-end close
• Experience supporting multiple locations or legal entities preferred
• Strong Excel / Google Sheets skills
• Highly organized and detail-oriented with the ability to manage a high volume of transactions and deadlines
• Strong communication and problem-solving skills
• Comfortable working in a fast-paced, rapidly growing restaurant organization
• Mandarin Chinese proficiency preferred for occasional work-related communication.

About Chubby Cattle International

Chubby Cattle International is a fast-growing multi-brand restaurant group with locations across the United States. As we continue expanding our restaurant portfolio, we are building a strong centralized Finance and Operations infrastructure to support our growing teams and locations.

If you have restaurant finance experience and enjoy combining AP, inventory, systems, and operations, we'd love to hear from you.

Compliance Statement

Chubby Group is an Equal Opportunity Employer. We comply with all federal, state, and local laws regarding non-discrimination (including but not limited to race, color, religion, sex, gender identity, sexual orientation, marital status, national origin, age, disability, protected veteran status, and any other protected category under applicable law), wage and hour regulations, fair scheduling, and worker rights. For positions in California, we also comply with California Fair Employment and Housing Act.

Applicants may request reasonable accommodations under the ADA or applicable state law during the hiring or employment process. For more information, please contact our HR department. This job description is intended to describe the general nature of the work and is not a comprehensive list of responsibilities, duties, or conditions. Employment is at-will and may be terminated at any time by either party, with or without cause or notice, unless otherwise agreed in writing and as permitted by applicable law. Nothing in this job description should be construed as creating a contract of employment.