Senior Accounts Payable Coordinator

10010106 Apex Healthcare Partners II LLC; New York (NY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

AGS is seeking an experienced Accounts Payable Manager in New York, NY to oversee a team of AP representatives and ensure invoices and payments are processed accurately and on time.

You will review expenses, initiate payments to vendors, post invoices, reconcile accounts, and maintain Expensify and reimbursement workflows, while delivering strong client service and cross‑department collaboration.

Qualifications

• Have basic computer knowledge and communication skills that can advance throughout his/her employment at AGS
• Managerial skills in overseeing a team of Reps
• Able to prioritize and meet deadlines
• Able to operate independently
• Attentive to detail
• Organized
• Able to learn new systems and policies
• Possess excellent verbal and written communication skills

Responsibilities

• Oversee AP activity across facilities and review expenses for accuracy.
• Initiate vendor payments, including checks and electronic transfers.
• Post invoices and reconcile vendor accounts with client books.
• Manage facility credit cards and Expensify/reimbursement apps.
• Ensure timely, clear communication with clients and internal teams.
• Collaborate with accountants to review P&Ls and financials.
• Address workflow barriers and support cross‑department collaboration.
• Perform other duties as assigned.

Skills

Team leadership

Attention to detail

Time management

Independent work

Verbal communication

Written communication

Job description

Job Purpose

Oversee a team of Accounts Payable Reps to ensure all AP communication and invoices are handled in a timely and efficient manner. Address AP request from clients as needed.

Duties & Responsibilities

1. Oversee and manage assigned facilities to ensure efficiency AP activity:
   • Review expenses for accuracy
   • Initiate all payments for client vendors (including checks, expedited checks, and electronic payments)
   • Post invoices via feeds and other expenses to GP
   • Reconcile vendors accounts with client books to confirm accounts match
   • Manage credit cards for the facility
   • Collaborate with Accountants to run and review all P&Ls
2. Maintain accuracy of Expensify and other reimbursement applications:
   • Review and update applications as needed
   • Reserve funds for reimbursement expenses
   • Post invoices and payments
   • Add bank accounts for direct deposit payments
3. Ensure transparent communication and a high caliber of customer service for all relevant stakeholders:
   • Respond timely and accurately to all inquiries
   • Keep direct manager informed about deadlines as well as process implementation
   • Proactively address any barriers to efficient workflow both intra and interdepartmentally
   • Collaborate with team members and cross-departmentally for optimal client support
4. Other duties as assigned

Qualifications

A successful individual in this role will:

• Have basic computer knowledge and communication skills that can advance throughout his/her employment at AGS
• Managerial skills in overseeing a team of Reps
• Able to prioritize and meet deadlines
• Able to operate independently
• Attentive to detail
• Organized
• Able to learn new systems and policies
• Possess excellent verbal and written communication skills

Explore a rewarding career at AGS The chance to do meaningful work in a growth-focused environment where you can develop your talents and share your passion with others. The opportunity to challenge yourself and learn new skills. To spend your days surrounded by a smart, ambitious, motivated, supportive team that loves to work hard, laugh a lot, and drink a little too much coffee.

Sound like you? We'd love to have you aboard.