Senior Accounts Payable Coordinator

10010106 Apex Healthcare Partners II LLC; Montebello (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

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Job summary

AGS is looking for an Accounts Payable Supervisor to oversee a team handling AP communications and client invoices. You will manage payments to vendors, post invoices, and reconcile accounts to ensure accuracy.

The role requires strong communication, organization, and the ability to operate independently. You will maintain Expensify and other reimbursement tools, ensure timely responses to inquiries, and collaborate with cross-functional teams to support clients.

Qualifications

• Management experience overseeing a team of AP reps.
• Strong written and verbal communication skills.
• Ability to prioritize and meet deadlines.
• Detail oriented with organizational skills.
• Willingness to learn new systems and policies.

Responsibilities

• Oversee facilities AP activity and ensure timely payments to client vendors.
• Maintain Expensify and other reimbursement applications; post invoices and payments.
• Ensure transparent communication with stakeholders and update manager on deadlines.
• Respond to inquiries promptly and collaborate cross-departmentally for client support.

Skills

Managerial skills

Attention to detail

Communication skills

Independent worker

Organized

Learn new systems

Tools

Expensify

Job description

Job Purpose

Oversee a team of Accounts Payable Reps to ensure all AP communication and invoices are handled in a timely and efficient manner. Address AP request from clients as needed.

Duties & Responsibilities

1. Oversee and manage assigned facilities to ensure efficiency AP activity:
   • Review expenses for accuracy
   • Initiate all payments for client vendors (including checks, expedited checks, and electronic payments)
   • Post invoices via feeds and other expenses to GP
   • Reconcile vendors accounts with client books to confirm accounts match
   • Manage credit cards for the facility
   • Collaborate with Accountants to run and review all P&Ls
2. Maintain accuracy of Expensify and other reimbursement applications:
   • Review and update applications as needed
   • Reserve funds for reimbursement expenses
   • Post invoices and payments
   • Add bank accounts for direct deposit payments
3. Ensure transparent communication and a high caliber of customer service for all relevant stakeholders:
   • Respond timely and accurately to all inquiries
   • Keep direct manager informed about deadlines as well as process implementation
   • Proactively address any barriers to efficient workflow both intra and interdepartmentally
   • Collaborate with team members and cross-departmentally for optimal client support
4. Other duties as assigned

Qualifications

A successful individual in this role will:

• Have basic computer knowledge and communication skills that can advance throughout his/her employment at AGS
• Managerial skills in overseeing a team of Reps
• Able to prioritize and meet deadlines
• Able to operate independently
• Attentive to detail
• Organized
• Able to learn new systems and policies
• Possess excellent verbal and written communication skills

Explore a rewarding career at AGS The chance to do meaningful work in a growth-focused environment where you can develop your talents and share your passion with others. The opportunity to challenge yourself and learn new skills. To spend your days surrounded by a smart, ambitious, motivated, supportive team that loves to work hard, laugh a lot, and drink a little too much coffee.

Sound like you? We'd love to have you aboard.