Senior Accounts Payable Coordinator

MassDevelopment; Harvard (MA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Comprehensive Benefits

401(a) and 457(b) Plans

Generous Paid Leave

Hybrid Work Options

Tuition Reimbursement

Student Loan Assistance

Wellness Programs

Job summary

MassDevelopment, the state's development finance agency and land bank, seeks a Senior Accounts Payable Coordinator to oversee invoice processing, payments, and month-end close while maintaining accurate financial records. You will be the primary vendor contact, resolve billing issues, prepare accruals, and support audits and year-end tasks.

The ideal candidate has a Bachelor’s in accounting/finance or 3–5 years AP experience, plus proficiency in ERP systems (Great Plains), Excel, and strong

Qualifications

• Bachelor’s degree in Accounting/Finance preferred or 3–5 years AP experience.
• Proficiency with ERP systems; Great Plains a plus.
• Excellent Excel and Word skills with strong attention to detail.

Responsibilities

• Process invoices and purchase orders for accurate vendor payments.
• Enter AP transactions in the system and verify invoices per policies.
• Review budgets for PO requests and approved expenses.
• Process wire transfers and lead weekly check runs.
• Prepare pre-check registers for review and approval.
• Act as primary vendor contact; reconcile statements and disputes.
• Support monthly AP close, accruals, and reconciliations.
• Assist with audits and gathering documentation; participate in process improvements.

Skills

Attention to detail

Communication

Collaboration

Time management

Team player

Education

Bachelor's degree in Accounting/Finance preferred

Tools

ERP systems

Great Plains

Excel

Word

Job description

Who We Are: MassDevelopment, the state’s development finance agency and land bank, delivers financing solutions, real estate expertise, and other assistance to strengthen and grow the Massachusetts economy. We partner with businesses, nonprofits, developers, banks, and municipalities to help create jobs, build housing, and foster vibrant communities across the state. We value diverse perspectives, encourage innovation, and are committed to building a stronger Massachusetts.

The Senior Accounts Payable Coordinator is responsible for overseeing accurate and timely invoice processing, payment runs, and month-end close activities while maintaining the integrity of financial records. This role serves as a key point of contact for vendors and internal departments, resolves payment and invoice-related issues, and supports effective collaboration across the finance team and broader organization. The Senior Accounts Payable Coordinator also provides guidance and support to junior team members, helping ensure consistent processes, strong attention to detail, and adherence to established financial policies and procedures.

What You'll Do

• Process invoices and purchase orders to ensure accurate and timely vendor payments
• Enter accounts payable transactions into the AP system and review and verify invoices in accordance with agency policies, procedures, and Delegation of Authority requirements.
• Review and approve budgets for purchase order requests submitted through Precoro, as well as approved employee seminars, conferences, agency sponsorships, and business expense forms.
• Process daily wire transfers and lead the weekly check run, ensuring accurate and timely payments
• Generate the pre-check register and submit it to the Accounting Manager for review and approval, while maintaining all required electronic supporting documentation.
• Serve as a primary point of contact for vendor inquiries, reconcile vendor statements, resolve billing disputes and discrepancies, and assist with account reconciliations and AP aging monitoring.
• Communicate with various internal departments to resolve issues and ensure timely and accurate processing.
• Support monthly accounts payable close activities, including preparing AP accrual imports and assisting with related reconciliations and reporting.
• Support internal and external audits, including the accounts payable aspects of the year-end audit, by gathering requested information and documentation
• Gather W-9 information and assist with the preparation and issuance of 1099s.
• Participate in accounts payable automation initiatives and process improvement efforts and assist with training other department staff on AP processes and procedures.
• Perform other related duties as assigned.

What We’re Looking For

• Bachelor’s degree in Accounting, Finance, or a related field preferred, or 3–5 years of relevant accounts payable experience.
• Working knowledge of purchasing and accounts payable procedures, with proficiency in ERP systems; experience with Great Plains is a plus.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Strong attention to detail and a high level of accuracy, including accurate data entry and word processing skills.
• Excellent written and verbal communication skills, with the ability to establish and maintain professional relationships.
• Proven ability to collaborate effectively across departments and contribute as a team player.
• Strong organizational and time-management skills, with the ability to prioritize competing responsibilities and consistently meet deadlines.

What We Offer

• Comprehensive Benefits: Medical, dental, and vision insurance to support you and your family
• Retirement Readiness: Robust 401(a) and 457(b) plans with agency match
• Generous Paid Leave: Vacation, sick time, personal days, and holidays
• Flexible Work Environment: Hybrid work options to support balance and integration
• Investment in You: Tuition reimbursement, student loan assistance, and opportunities for continued learning
• Wellness Support: Resources and programs to help you thrive personally and professionally

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.