AP Administrator

MAS Building & Bridge, Inc; Norfolk (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Profit sharing bonus

Medical & Dental coverage

PTO & paid holidays

401K with match

Job summary

MAS Building & Bridge, Inc. seeks an Accounts Payable Administrator to support the Finance & Accounting team by managing invoice routing, approvals, and AP processes.

You will serve as the primary administrator for the invoice routing software, ensuring accurate coding, timely routing, and compliance with internal controls. Ideal candidates will have 2+ years in AP, strong Excel/ERP skills, and the ability to troubleshoot workflow issues independently while coordinating with Project Managers and

Qualifications

• 2+ years of accounts payable or related accounting experience.
• Experience administering invoice workflow or AP automation.
• Strong understanding of AP processes and internal controls.
• Proficiency with Microsoft Excel and ERP systems.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to troubleshoot workflow and system issues independently.

Responsibilities

• Manage the day-to-day accounts payable process, including invoice receipt, matching purchase orders, coding, routing and approval.
• Serve as the primary administrator and point of contact for the invoice routing and approval software.
• Maintain invoice workflows, approval rules, user access, and system settings.
• Route invoices to the appropriate departments and approvers based on established policies and approval requirements.
• Review invoices for accuracy, completeness, proper coding, and appropriate approvals.
• Partner with Project Managers and Engineers to resolve invoice and approval issues.

Skills

Accounts payable experience

Excel & ERP proficiency

Attention to detail

Organizational skills

Problem solving / troubleshooting

Independent work

Communication skills

Tools

Invoice routing software

ERP systems

Job description

We are seeking a detail-oriented and organized Accounts Payable Administrator to join our Finance & Accounting team. This role will focus on administering and maintaining our invoice routing and approval software.

The ideal candidate is comfortable working with technology, enjoys improving processes, and can ensure invoices move efficiently and accurately through the appropriate review and approval workflows.

Key Responsibilities

• Manage the day-to-day accounts payable process, including invoice receipt, matching purchase orders, coding, routing and approval.
• Serve as the primary administrator and point of contact for the invoice routing and approval software.
• Maintain invoice workflows, approval rules, user access, and system settings.
• Route invoices to the appropriate departments and approvers based on established policies and approval requirements.
• Review invoices for accuracy, completeness, proper coding, and appropriate approvals.
• Partner with Project Managers and Engineers to resolve invoice and approval issues.

Qualifications

• 2+ years of accounts payable or related accounting experience.
• Experience administering or working with invoice workflow, AP automation, or invoice routing system preferred.
• Strong understanding of accounts payable processes and internal controls.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to troubleshoot workflow and system issues independently.

Compensation & Benefits:

• Profit sharing bonus
• Employer Paid Medical & Dental coverage
• PTO, paid holidays and sick time (per MA)
• 401K with company match

Women, Minorities and Veterans are encouraged to apply.

MAS Building & Bridge, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, MAS Building & Bridge, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training