Senior Accountant - Prepaid & Multi-State Tax (Hybrid)

Discovery Senior Living; Dallas (TX); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Discovery Senior Living is seeking a Senior Accountant, Prepaid & Sales/Use Tax to manage prepaid expense accounting across a portfolio of 450 communities in 40+ states. The role ensures accurate amortization, timely filings, and strong internal controls in Yardi 8 and Excel.

You will partner with Accounts Payable, Procurement, and external tax advisors, supporting audits and process improvements as the company grows.

Qualifications

• Bachelor's degree in Accounting.
• 3-5 years of progressive accounting experience; experience in prepaid accounting, sales and use tax compliance, or indirect tax in a multi-state, multi-entity environment strongly preferred.
• Experience in senior living, healthcare, hospitality, or real estate operations preferred.
• Proficiency in Yardi 8 or a comparable property/operations accounting platform required.
• Advanced Microsoft Excel skills, including amortization schedule modeling, pivot tables, and multi-jurisdiction compliance tracking.
• Familiarity with multi-state sales and use tax compliance, exemption certificate management, and indirect tax audit processes.

Responsibilities

• Maintain prepaid expense subledger across all DSL entities and communities; reconcile to the general ledger in Yardi 8 monthly.
• Review and record new prepaid assets, including insurance, licenses, software subscriptions, service contracts, and rent deposits.
• Prepare and post monthly amortization entries for all prepaid categories; update amortization schedules as contracts are added or renewed.
• Reconcile prepaid balances at month-end and investigate variances.
• Monitor unusual or aged prepaid items and coordinate with department owners for reclassification or write-off as appropriate.
• Manage sales and use tax compliance obligations across 40+ states; ensure timely and accurate filings.
• Prepare, review, and coordinate monthly, quarterly, and annual sales and use tax returns and remittances.
• Maintain a comprehensive sales and use tax calendar across jurisdictions.
• Accrue and reconcile sales and use tax liabilities in Yardi 8 with proper balance sheet treatment.
• Maintain and organize sales tax exemption certificates; research state-specific exemptions and coordinate with legal/tax advisors.
• Coordinate with Accounts Payable and Procurement to ensure vendor exemption certificates are current and properly applied.
• Support sales and use tax audits by preparing audit-ready workpapers and responding to inquiries.
• Monitor regulatory changes and assess impact on operations; maintain compliance documentation and internal controls.
• Prepare prepaid and tax reconciliation schedules, accrual analyses, and trend reports.
• Develop and maintain Excel and Yardi 8 tools to support growth; identify automation opportunities.
• Partner with Director, Financial Systems on Yardi 8 configurations and reporting.

Education

Bachelor's degree in Accounting

Tools

Yardi 8

Microsoft Excel

Job description

Discovery Senior Living is seeking a Senior Accountant, Prepaid & Sales/Use Tax to manage prepaid expense accounting across a portfolio of 450 communities in 40+ states. The role ensures accurate amortization, timely filings, and strong internal controls in Yardi 8 and Excel.

You will partner with Accounts Payable, Procurement, and external tax advisors, supporting audits and process improvements as the company grows.