SENIOR ACCOUNT EXECUTIVE

SNA Communications; Los Angeles (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

SNA Communications seeks an organized, proactive Executive Assistant to serve as the primary contact for the CEO, clients, media, and internal teams. You will manage calendars, coordinate travel, field calls and emails, and help prepare presentations and materials to support campaigns.

The role requires a college degree, 1–2 years of admin experience in communications or PR, strong G-Suite skills, excellent verbal and written communication, and the ability to juggle multiple tasks with

Qualifications

• College degree and 1–2 years combined internship/work experience providing administrative support.
• Proficiency in G-Suite.
• Strong verbal communication, interpersonal, and collaboration skills.
• Strong written communication with grammar and proofreading ability.

Responsibilities

• Provide strategic calendar management including coordinating and supporting the CEO's external event schedule.
• Manage schedules and communications of the key company executives.
• Field calls and emails to the CEO's office; prioritize emails and phone calls.
• Assist with internal meeting arrangements and travel coordination.
• Coordinate presentations, meeting materials, and special projects for the CEO.
• Collaborate with Finance and HR to support company-wide programs.

Skills

Verbal communication

Written communication

Organization

Time management

Discretion/confidentiality

Cross-border collaboration

Education

College degree

Tools

G-Suite

Job description

You will act as a primary point of contact for clients, members in the media, and internal teams regarding PR campaigns. This involves high levels of planning, coordination, communication, tracking, monitoring, problem solving and adjusting execution as needed to achieve the best results for each individual campaign.

Primary Responsibilities:

Provide strategic calendar mangement including coordinating and supporting the CEO's external event schdule

Responsible for managing schedules and comm unications of the key company executives

Field calls and emails to the CEO's office

Their duties will include prioritizing emails and phone calls

Assist with all internal meeting arrangements including booking rooms, technology set-up, preparation/printing materials, coordination of attenddes, etc.

Manage general office administration and supplies, liaising with the facilities group t coordinate office maintenance as necessary

Demonstrate emotional intelligence, judgement, discretion, and confidentiality in all maters

Demonstrate an ability to anticipate problems and help avert them

Assist with the coordination and preparation of presentations, meeting materials, and special projects on behalf of the CEO, beginning to learn and understand the internal landscape (company culture, organizatinal strucutre, operating model, etc.) and external marketplace (industry, competitors, etc.)

Assist with the design and develoment of presentations, proposals and meeting materials, beginning to learn and demonstrate a graphic/visual sensibility and clear communication style

Assists with note taking, meeting documentation, and follow-ups

Assists with various SNA content initiatives, maintaining an awareness of high-level productions schedules, deadlines, and key deliverables

At times, may conribute to content assignments, research, and/or special projects

Collaborates effectively with editorial leaders and internal partners such as Finance and HR to help the CEO execute company-wide programs such as performance and compensation reviews, workforce planning, talent reviews, etc.

Some of the responsibilities included in the job are assisting with all internal meeting arrangements.

Coordinating travel arrangements.

College degree and 1-2 years combined internship/work experience providing administrative support, ideally in the communications, entertainment, creative, or public relations industry

Proficiency in G-Suite

Strong verbal communication, interpersonal, and collaboration skills - comfortable liaising with people at all levels across global boarders

Strong written communication skills including grammar and proof-reading ability

Strong organizational and time-management skills including ability to juggle multiple tasks at once while being extremely punctual, proactive, and deadline-oriented

Solutions-oriented with an abiliity to think on you feet and demonstrate personal accountability, initiative, and follow-through

Confidence, enthusiasm, and a can-do attitude balanced by humility and a willingness to learn

Experience working with multiple countries/markets, a big plus

Steve Nguyen & Associates | SNA is an equal opportunity employwer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.