Senior Academic Program Coordinator, DOCS

The University of Texas at Austin; Austin (TX); Hybrid; USD 55,000 - 80,000; Full time

Job summary

An established institution is seeking a Senior Academic Program Coordinator to enhance medical education. This role involves the effective administration of courses, fostering collaboration among faculty, and ensuring high educational standards. The ideal candidate will possess strong organizational, communication, and analytical skills, and will play a crucial role in program development and student support. Join a dynamic team dedicated to advancing medical education and making a significant impact in the field. If you are passionate about education and ready to innovate, this opportunity is perfect for you.

Benefits

Flexible work schedule

Professional development opportunities

Health insurance

Retirement plan

Paid time off

Qualifications

• 5+ years of experience in academic program coordination or program administration.
• Understanding of medical education frameworks and curriculum development.

Responsibilities

• Oversee coordination of academic courses, ensuring efficient resource use.
• Manage student performance tracking and program outcomes.

Skills

Organizational Skills

Communication Skills

Analytical Skills

Data Analysis

Collaboration

Education

Bachelor’s degree in education

Bachelor’s degree in Healthcare Administration

Master’s degree in education

Master’s degree in Healthcare Administration

Tools

Learning Management System

Data Management Systems

Job description

Job Posting Title: Senior Academic Program Coordinator, DOCS

Hiring Department: Department of Medical Education

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt

Earliest Start Date: Apr 04, 2025

Position Duration: Expected to Continue

Location: AUSTIN, TX

Job Details:

General Notes: The Department of Medical Education at the Dell Medical School is seeking a Senior Academic Program Coordinator.

Purpose: The Senior Academic Program Coordinator is responsible for the effective administration and continuous improvement of medical education courses. This position plays a key role in enhancing the educational mission of the institution by fostering a collaborative environment, supporting faculty development, and ensuring the highest standards of medical education are met. The Senior Academic Program Coordinator position requires strong organizational, communication, and analytical skills to contribute to the success of medical education programs.

Responsibilities:

Program Development and Management:

• Oversee the coordination of multiple academic courses, meetings, and committees, ensuring efficient use of resources and adherence to timelines.
• Maintain accurate information and be the primary contact for the year-round/four-year longitudinal courses, Developing Outstanding Clinical Skills (DOCS).
• Develop and implement academic programs and curricula in collaboration with faculty and administration.
• Ensure alignment of program goals with institutional objectives and accreditation standards.

Data Analysis and Reporting:

• Manage the Learning Management System course syllabus, support documents, and exams.
• Utilize data management systems to track student performance and program outcomes.
• Identify, present, and implement process improvement for program effectiveness and areas for improvement.

Student Support:

• Provide support to medical students, addressing their academic and personal concerns.
• Establish and maintain relationships with faculty, staff, and external partners to support student success.

Collaboration and Communication:

• Navigate institutional structures and processes to achieve program goals.
• Participate in cross-functional teams to foster learning and collaboration.

Marginal or Periodic Functions:

• Coordinate with campus departments, clinical partners, and vendors to organize courses and events.
• Lead and prioritize day-of-event activities.
• Provide administrative support to the Curricular Integration Sub-Committee.
• Perform other related duties as required.

Knowledge/Skills/Abilities:

• Understanding of medical education frameworks, curriculum development, and instructional strategies.
• Knowledge of data analysis techniques and tools for tracking student performance and program outcomes.
• Strong verbal and written communication skills for effective interaction with students, faculty, and external partners.
• Proficiency in building and maintaining relationships, providing support, and facilitating collaboration among broad groups.
• Identify issues, develop solutions, and implement changes to improve program outcomes.
• Work collaboratively with cross-functional teams to achieve common goals.
• Flexibility to adapt to changing circumstances and new challenges in a dynamic educational environment.

Required Qualifications:

Bachelor’s degree in education, Healthcare Administration, or a related field. Minimum of 5 years of experience in academic program coordination or program administration. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications:

Master’s degree in education, Healthcare Administration, or a related field. Experience in academic program coordination within a medical education setting. Capacity to innovate and implement new ideas to enhance program effectiveness. Experience using curriculum management systems or learning management systems. Experience in healthcare.

Salary Range: $55,000+ depending on qualifications

Working Conditions:

• Standard office environment
• Repetitive use of a keyboard
• This position is hybrid eligible. After the first 60 days in person, the employee may request hybrid work one day a week remotely.

Required Materials:

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.