Strategic Administrative Coordinator III

Conditions. Workplace Diversity, LLC.; Cambridge (MA); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Harvard University in Cambridge, MA, seeks an Administrative Coordinator to provide general administrative and operational support to the Faculty of Arts and Sciences. The role involves supporting the Department Chair, DA/ED, and coordinating office functions, events, and projects with strong independent ownership.

The position emphasizes on-site presence with hybrid work elements, requiring discretion, professionalism, and collaboration across faculty and central services.

Qualifications

• Minimum five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Stakeholder coordination.
• Familiarity with higher education, research administration, or academic operations preferred.
• Event and meeting coordination experience.

Responsibilities

• Provide general administrative support to the grouping and faculty.
• Track and maintain departmental records.
• Coordinate faculty leave request process on an annual basis.
• Support departmental committees.
• Assist in unit personnel management and onboarding; may train staff and temps.
• Provide day-to-day department support, including ordering supplies and managing calendars.
• Coordinate with centralized communications for unit content and updates.
• May lead projects and programs for the grouping under guidance.

Skills

Organizational skills

Time management

Communication skills

Discretion

Independent work

Stakeholder coordination

Event coordination

Academic operations awareness

Job description

Harvard University in Cambridge, MA, seeks an Administrative Coordinator to provide general administrative and operational support to the Faculty of Arts and Sciences. The role involves supporting the Department Chair, DA/ED, and coordinating office functions, events, and projects with strong independent ownership.

The position emphasizes on-site presence with hybrid work elements, requiring discretion, professionalism, and collaboration across faculty and central services.